BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
NOTICE OF REGULAR JULY 2013
MEETING DATE CHANGE
The regular monthly meeting of the Board of Trustees of the St. Charles Public Library District originally scheduled on July 10, 2013, has been rescheduled to Wednesday, August 7, 2013, at 7:00 pm, at the Library (One S. 6th Avenue, St. Charles, IL 60174).
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BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
NOTICE OF REGULAR JUNE 2013
MEETING TIME CHANGE
The meeting time of the regular monthly meeting of June 12, 2013 of the Board of Trustees of the St. Charles Public Library District at the Library (One S. 6th Avenue, St. Charles, IL 60174) has been changed from 7:00 pm to 6:30 pm.
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MINUTES
SPECIAL MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
APRIL 24, 2013
The Special Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, April 24, 2013 at 7:00 pm at the Library. Present: President Tory Haines, Vice-President/Secretary Kimberly Reese, Trustees, Norm Huntley, Mike Hill, Karen DeVault, Cynthia Steimle. Director Diana Brown and Administrative Assistant Virginia Tsipas. Absent: Treasurer Debra McManus. Guests: Floyd Anderson, Michael Barnes and Dawn Brightfield of Lohan Anderson. Staff: Bryan Wood, Myung Gi Sung, Denise Farrugia, Heidi Krueger.
President Haines called the Special Meeting to order at 7:00 p.m.
100. Library Facilities Plans Under Consideration
a. Interior Upgrades and Improvements to Existing Facility
b. Expansion of and/or Additions to Existing Facility
c. Satellite Facility
d. Maintenance and Replacement of Existing Major Systems
101. Funds Available
102. Funding Options
103. Library Demographics and Use
104. Development of Integrated Facilities Plan
Mr. Anderson stated if the Library went for referendum, we would be two to three years out to occupy the expanded building. He referred to the Facilities Expansion Timeline of Lohan Anderson working with the Library since 2004 and the Facilities Options to discuss at this meeting. Mr. Anderson explained the options available:
Option 1 – build out existing retail space for branch library this year, complete interior improvements of existing Library now, and go for a referendum in two to three years, occupying in five to six years.
Option 2 – complete interior improvements of existing Library now, build branch library next year on an owned site and go for referendum in five years for Library expansion, occupying in 10-11 years.
Option 3 – complete interior improvements of existing Library now and go for referendum with branch library and main Library expansion together when economy improves.
Option 4 – complete interior improvement of existing Library now, do not build branch library, go for referendum in a few years for main Library, to occupy in 5-6 years.
Mrs. Brown said if we were to build a branch on western corridor we may want to obtain a location more centrally located between the northwest and southwest portions. If we build too close to Gail Borden, it is not serving all people on the western corridor.
Mrs. Haines felt that neither of the options for lease were an ideal space; the buildings themselves nor the amount of money to build out.
Mrs. Haines asked the Trustees to speak about their opinions regarding the options presented, based on all the information that was provided within the Board packet.
Mr. Huntley said if people on the west side are heavy users, giving them a space seems to be a convenience. This was selling point in original talk about main referendum. Now I see as a negative because if they get a branch why would they vote for a future referendum. Option 2 requires building a branch and I see that as a negative. The interior of this building needs to be done now. I am leaning toward options 3 and 4. We should inquire about land that some other governmental agencies may have that they might like to have us as an inhabitant. How bad does community really want a branch? If we go to referendum, we expand this building, build branch and quietly seek land donations.
Mr. Anderson asked what areas in community showed strength in referendum results. Mrs. Brown said we have referendum statistics. Mr. Anderson asked if people on west side would support branch. Mr. Huntley said the branch was something we wanted to consider. Mrs. Haines said nobody thinks libraries need bricks and mortar; everything going digitally. People say no more taxes.
Mr. Hill said there was considerable support for referendum considering how difficult times were. There were people who voted in favor, but questioned whether we needed a bigger building. People would say we do not need more space.
Mrs. Brown said the library is now considered a community center. Dr. Steimle said the feeling she is receiving from people is that there is already a lot of community space. They say the library should be a library and we do not want the library to be a community center. When she was running for office of Trustee she went door to door to talk with citizens about this.
Mrs. DeVault said people on the west side are excited about the thought of a branch. Whether they would vote for referendum she does not know. The branch is not negative because it would make people happy. People are happy to think about community space. People notice the Library is looking worn and want it updated. Work on improvements now with existing money and use some furniture in a newly expanded facility if we go for a future referendum. Ideally not good to rent.
Mr. Hill said once he was really in favor of a branch and now he is not. Looking at cost he does not think we will have a nice branch with what is it going to cost us. It will take away from main Library’s services. We should focus on existing facility. Decide what is more important and do what we need now with money we have or do we need to go for smaller referendum. The tax levy referenda are mostly shot down. If we do a branch and expansion we have to have more revenue. In Sugar Grove they could not open their library all the time. Of four options, he would prefer Option 4. Also maybe look at all we want to do and how much we need and then maybe go for referendum and maybe a branch would bring more support. Option 5, doing all things, look at money available now or do we need $8 million more?
Mr. Anderson asked him what we should do. Mr. Hill said meeting space, digital services, air conditioning and heating to be sure it will be functioning properly. A real HVAC system to be good for 20-30 years. Mrs. Reese asked if he meant to put all our efforts on existing building. Mr. Hill said yes. He is not sure if we offer a branch that we could afford both. Mrs. Brown said we would need to shift staff and materials from main library to satellite.
Mr. Hill asked if patrons at the branch were going to receive same service as what they receive at main library. If you don’t have great staff, services and programs, a branch will not work.
Mrs. Reese said she agrees with Mrs. DeVault about the people in the northwest liking a branch. There are a lot of young families. I don’t think the facilities we have seen are viable options. Biggest concern is that a branch will be less than what people expect here. If it is not of the same quality then people in the northwest will say okay this is what you gave us? I do not know about referendum, do not think it would pass. Do not think economy has improved as much. I am really undecided in my own mind. We do need to do more than putting bandaids on this building. Make a decision about the referendum and think if we are going to go forward or put it away. I do not want to get in over our heads. Not be able to fund branch the way we want to.
Dr. Steimle said there is a feeling in the northwest area that although there is a Gail Borden branch, there is an emotional perception. They do not feel Gail Borden is their library. Why go to Gail Borden when we do not pay taxes there. It is not very far to come to this facility. I would not vote for branch library and it would detract from here. A branch in retail space does not seem good. If you went with a branch like that, it would have a small children’s section and small popular section and keep cost down. Do not spend a lot of money on branch as it pulls from main library. She would prefer Option 4.
Mr. Huntley asked if we had more information on the bridge. Mr. Hill said Brian Townsend said they have not done a formal count but will do one in July. Preliminary reports show that 7,500 cars use the bridge on a daily basis. It would be nice to find out if people have used the bridge to get to the Library; is it more convenient?
Mrs. Haines said on Randall Road there is a Delnor Express. She wondered about previous discussion of a Library Express. Mrs. Brown said Aurora Public Library has an “Express Library” branch. Mrs. Haines said in her mind a branch should never offer the whole package. Branch could be very simple. Not sure if it would appease people. She asked Mr. Anderson about branches in Chicago.
Mr. Anderson said the City branches are efficient and tight on space. Condensed version of everything in their main library. Mr. Barnes said they all offer the same things. Mr. Anderson said to remember that Chicago is big and people will go to branches rather than travel farther to main Chicago library.
Mrs. Haines said the cost is astounding to build out a branch. The rental facilities we saw are inadequate. I do not believe library branches should be in a retail center. She would be comfortable with Option 4. In our time is any government going to go into debt? It would be looked upon very negatively by the public. Do not know what to offer that would not be inadequate.
Mr. Anderson said Option 5 with last set of plans was a reduced program. We did not do a plan of doing expansion in phases. There are some major physical and mechanical issues here. In long term it would cost more to operate and build. He thinks you would have to go for referendum. He said if you just do mechanical and interior it would cost between $300,000 to $500,000 just for this building.
Mrs. Reese said to go with Option 4 and wanted to know when we would go to referendum. Mr. Anderson said in about 3 years.
Motion by Mr. Huntley, second by Mr. Hill, to go with Option 4 and complete interior improvements now in relation to funds available. Look further into expansion of this building on a smaller scale, hold off on any branch library for the future and possibly go to referendum in two to three years down the road. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.
Mrs. Brown said we have completed study of what needs to be done now to update current interior and it would cost about $450,000. Department managers looked at what the architect could do and what we could do.
Mr. Anderson said we need to redo the revised conceptual plans if we are going to do half of it. We have to overlay it with what is going on now with the interior. We would look at what could be done without a referendum.
Mrs. Brown met with Bryan Wood and Nick Petta to review 2011 equipment evaluation to see needs to 2018 and found it would cost about $326,800.
Mr. Anderson asked if the Peterson house was empty and if the Library was going to tear it down. Mr. Hill said it was empty and in terrible condition. Mr. Huntley asked to have this matter placed on the May agenda and to wait until school is out before we do anything with the house.
Mrs. Haines said we are having a new Director and we have to think about what we are giving the new Director. Mr. Anderson joked it is not fair for Mrs. Brown to leave before they leave.
ADJOURN
Motion by Mr. Huntley, second by Mrs. Reese to adjourn at 7:51 p.m. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.
Kimberly Reese
Secretary, Board of Trustees
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MINUTES
REGULAR MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
APRIL 10, 2013
The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, April 10, 2013 at 7:00 pm at the Library. Present: President Tory Haines, Vice-President/Secretary Kimberly Reese, Trustees Norm Huntley, following approval for him to attend electronically, Mike Hill, Karen DeVault, Cynthia Steimle; Director Diana Brown; Administrative Assistant Virginia Tsipas. Absent: Treasurer Debra McManus. Guest: Floyd Anderson of Lohan Anderson. Library Staff present: Bryan Wood, Myung Gi Sung, Denise Farrugia, Jean Langlais, Heidi Krueger.
Mrs. Haines requested a roll call of the Board Trustees to establish a quorum of those physically present in order to permit Trustee Norm Huntley to attend electronically. Carried by roll call vote as follows: AYES: Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, McManus. ABSTAIN: None.
In accordance with Electronic Attendance at Meetings Rules, adopted by the Board of Trustees on April 11, 2007, and with the submission of the Electronic Attendance Request of Trustee Norm Huntley, who could not physically attend the meeting because of personal illness, a Motion was made by Mike Hill, second by Karen DeVault, to accept the request of Norm Huntley to attend the meeting electronically. AYES: Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, McManus. ABSTAIN: None.
At 7:03 pm, Mr. Huntley joined the meeting electronically.
WELCOME OF GUESTS
Mrs. Haines welcomed the staff members present at 7:04 pm.
AGENDA TAKEN OUT OF ORDER
Motion by Mrs. DeVault, second by Mrs. Reese, to move to Agenda Item 92. Unanimously carried.
UNFINISHED BUSINESS
92. BUILDING PROGRAM STATUS REPORT AND DISCUSSION
a. Satellite Facility: Update on Cost Estimates
Floyd Anderson spoke of two potential satellite spaces. Diana Brown, Bryan Wood, Floyd Anderson and Dawn Brightfield visited both retail spaces in the northwest portion of the Library district in South Elgin. The spaces are located in Prairie View Center and Thornwood and are within one-quarter mile of each other. There have different landlords for each space.
Prairie View Center is a 7,700 square foot “L” shape building, which is an unfinished space. The ceiling height is 28 feet. The building is in pretty good shape. Landlord does provide some air conditioning on the roof and we would have to put toilets in and bring in electricity. Parking is shared with regular retail parking. Windows are only facing the northeast. Some skylights could be added to roof for more natural lighting.
The Thornwood location is a stand-alone, one story retail building and has 11,369 square feet. Broker said he could ask owners about subdividing the building so that the Library would purchase a 7,779 square foot unit. The building was previously occupied as a motor cycle shop. The mechanical, electrical and toilets would be within the Library side of the building. The walls and floors are finished, but nothing of a high level finish. Being a single story building, during a rain storm you would hear the rain. Many of the existing walls could be reused and painted. The building has a small mezzanine which could be used for book storage, has some offices and lower ceilings. Service desk would have to go. We could install a materials lift to use with mezzanine for materials storage. There is efflorescence on the exterior brickwork of the building. The suspicion is this happened when either because the outer wall wasn’t built or detailed correctly and water is getting into the walls. It could be cleaned off and possibly last for 10 years, but it may come back. With a contract if something happened you would have to go to landlord asking them to initially clean the brickwork and inspect roof for fixing any leaks now. Ask other retail stores if they have had any issues with efflorescence. The space has windows on south, west and east sides providing ample natural light.
With either location we could build a vestibule to deal with weather and patron comfort.
Construction drawings have been provided for both buildings with cost estimates for build out. Thornwood building would be $1,038,383 and the Prairie View building would cost $1,391,738. Design and pricing contingencies, escalation and construction contingencies: Thornwood $1,266,386 or $148 per square foot and Prairie View $1,698,427 or $230 per square foot.
Landlord would give $100,000 to defray set up costs at Prairie View Center. We could negotiate a higher number.
Lohan Anderson is working with a professional cost estimating firm, Faithful and Gould and they are a good estimator; they estimate high. With some careful thought, you could probably have a lower budget number.
Mrs. Brown stated that we should abandon Prairie View Center given all the issues. Mr. Anderson said if you talk with Thornwood you might get more space; although, he doesn’t think it would make a good branch library.
Dr. Steimle said the effort is to serve our patronage and if we cannot find a good space then we have the space here.
Mr. Anderson said once you build you will not close. If you rent you can re-evaluate it. Thornwood is a good size and you could have more meeting space.
Mrs. Reese asked if we build a satellite of this size what would the cost be. Mr. Anderson said between $350 or $400 per square foot and that would not include the land cost.
Mr. Hill said this gives us a concrete idea of cost and possibilities. Mrs. Haines asked what size we should look for in a branch. Mr. Anderson said 8,000 square feet. Mrs. Haines said I am not thrilled with either space. Mrs. Brown asked who would look at the building with the efflorescence. Mr. Anderson said someone from his office could go up on the roof. Give to broker and landlord and have them react to it. Mr. Anderson said it is salt in mortar, as moisture collects in wall, the salt seeps out and the sun dries it.
Mr. Huntley said renting is a waste of our money. Buying a building, you would have enough parking. We should finish our main building and then worry about a satellite. Mr. Anderson asked if we have a satellite, what is the best location. Mrs. Brown said the objective was to explore the west side satellite option. Next step is to look at whole picture.
Mrs. Brown scheduled a Special Board Meeting for April 24, 2013 at 7:00 pm with the architects, a strategic facilities meeting, along with what we are doing with this building, possible satellite, monies available now, possible referendum in the future. Mr. Anderson suggested Trustees send any suggested agenda items to Mrs. Brown. Mrs. Brown will notify Prairie View Center that we are not interested. Mrs. Haines said Trustees would wait until after the meeting to possibly look at Thornwood space.
Mr. Anderson left the meeting at 7:58 pm.
MINUTES: Regular Meeting, March 13, 2013
Motion by Mrs. Reese, second by Mrs. DeVault, to approve the Minutes of the Regular Meeting of March 13, 2013. Carried unanimously.
TREASURER’S REPORT: March 2013
INTERNAL BUDGET REPORT: March 2013
YEAR-TO-DATE STATEMENT: March 2013
FUND BALANCE: March 2013
INVESTMENT REPORTS for Valley Community Bank,
Harris Bank and IIIT: March 2013
Motion by Dr. Steimle, second by Mrs. Reese, to approve the Treasurer’s Report for March 2013, the Internal Budget Report for March 2013, the Year-to-date Statement for March 2013, the Fund Balance Report for March 2013, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for March 2013. Carried unanimously.
BILLS: March 2013
Motion by Mrs. DeVault, second by Mrs. Reese, to approve the bills for March 2013 in the amount of $447,505.26. AYES: Hill, Haines, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: McManus. ABSTAIN: None.
DIRECTOR’S REPORT: March 2013
Mrs. Brown would like to congratulate the winners of the election. Mrs. Haines and Mrs. DeVault will be sworn into office at the organizational meeting on June 12, 2013. Mrs. Brown was not able to join in on the environmental seminar for the Per Capita Grant. There were some technical problems at the State Library and she is waiting to hear about rescheduling. Motion by Mrs. Reese, second by Mrs. DeVault, to accept the Director’s report. Carried unanimously.
COMMITTEE REPORTS:
Foundation (Karen DeVault)
Mary Ann Tilton was installed as a new Director. Phil Kessler may be a Director Emeritus in the future. Friends’ book sale will be April 19-21. Landscape dedication will be April 28 at 2:00 pm and there will be a couple speakers. The Foundation would like to have support by Board members attending.
Intergovernmental Group (Karen DeVault)
School Board spoke about commercial virtual learning proposal and turned it down, and summits for mental health. Mrs. Brown said Marianne Weick has been attending the mental health summits. City of St. Charles blog has PR stories about their employees, small acts, big impacts. Internet Essentials by Comcast program was mentioned. Park District plans to do a community survey. James Breen Park has new landscaping and signage for easier access. Mayor DeWitte farewell will be held on April 17, 2013 at 7:30 pm at the Arcada.
LINC (Kimberly Reese)
The Board evaluated the Director who received 2.5% salary increase to $101,000. Itasca Library is getting a new roof. Glen Ellyn Library is reconfiguring space. Mini golf activities by various libraries and the foundations are sponsoring in the libraries. LINC needs to spend this next year rethinking direction of LINC: what are they providing for member libraries, what they want and bringing the libraries into the 21st century.
Motion by Mr. Hill, second by Mrs. Reese, to accept the Committee Reports. Carried unanimously.
Communications and Citizen’s Comments: Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.
Mr. Hill stated that the presentation by Author Kevin Brockmeier was terrific and there was a great turnout of about 75 people. Marlise Schiltz did an excellent job with the event. Pam Salomone has done a fantastic job with PR. He mentioned that the program was late in starting. Mrs. Brown said the program started at 7:04 pm. He said program should begin as advertised. The author was also at ECC. Mr. Hill asked if the Library could get an assessment of how people hear about the Library’s programs. Mrs. Brown said the winner of the book design was also in attendance. Mr. Hill also commented that the revised Mission Statement which was in the Board packet for March was well done.
UNFINISHED BUSINESS
92. BUILDING PROGRAM STATUS REPORT AND DISCUSSION
b. Main Library Improvement Project: Status Report
This agenda item will be discussed at the April 24, 2013 Special Meeting.
93. REPORT ON STATUS OF LIBRARY WEBSITE REDESIGN PROJECT
Mrs. Brown said the RFP has been completed and will go out for bids and proposals will come to the Board. Pam Salomone has done a very good job. If any of the Trustees want a copy of the RFP, let Mrs. Brown know and she will email the document to them.
NEW BUSINESS
94. SPECIAL RECOGNITION: 10TH ANNIVERSARY OF TRUSTEE DEBRA McMANUS
Mrs. McManus was absent.
95. SCHEDULE POLICY COMMITTEE MEETING
Mrs. Brown will email the Policy Committee to schedule a meeting.
96. BUILDING MAINTENANCE AND REPAIRS
Open Agenda Item to Address Any Emergency Needs
Nothing to report.
97. REVIEW OF DIRECTOR:
a. Report on Objectives, 2012/2013
b. Proposed Objectives, 2013/2014
c. Annual Review
Mrs. Brown asked if there were any questions on the objectives. She wanted to direct the Trustees to an objective from the new Strategic Plan, page 000837 of the Board packet, “c. Develop an overall plan that integrates “a” and “b” within the context of the revised, downsized concept plan. The total plan is the ultimate goal. The financial plan – use of reserves, a possible referendum, a capital campaign, and other financing options – that encompasses all three project components should be developed.”
Mrs. Brown also spoke of objective A.1. on page 000836 of the Board packet, “Contract with search firm to make recommendations for new Director.” Mrs. Brown indicated that she will do what is convenient for the Board, but she is thinking about retirement at the end of this calendar year.
Mr. Huntley asked what kind of things Mrs. Brown would like to complete before leaving. Mrs. Brown said integrated plan for facility project.
98. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
a. Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]
b. Litigation [5 ILCS 120/2(c)(11)]
c. Personnel [5 ILCS 120/2(c)(1)]
Motion by Mrs. Reese, second by Mr. Hill to adjourn to Closed Session with regard to Personnel [5 ILCS 120/2(c)(1)] matters at 8:16 pm. AYES: Hill, Haines, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: McManus. ABSTAIN: None.
Reconvene to Regular Meeting at 8:42 pm.
99. POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
Motion by Mrs. DeVault, second by Mrs. Reese, to increase the Director’s salary up to a total of 3% retroactive to January 1, 2013, and offer a one-time $5,000 net bonus. AYES: Hill, Haines, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: McManus. ABSTAIN: None.
ADJOURN
Motion by Dr. Steimle, second by Mrs. Reese, to adjourn at 8:44 pm. AYES: Hill, Haines, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: McManus. ABSTAIN: None.
Kimberly Reese, Secretary
Board of Trustees
Posted in Uncategorized
MINUTES
REGULAR MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
MARCH 13, 2013
The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, March 13, 2013 at 7:10 pm at the Library. Present: President Tory Haines, Vice-President/Secretary Kimberly Reese, Treasurer Debra McManus, Trustees Karen DeVault, Cynthia Steimle; Director Diana Brown; Administrative Assistant Virginia Tsipas. Absent: Trustees Norm Huntley, Mike Hill. Library Staff present: Bryan Wood, Bonni Ellis, Denise Farrugia, Laura Haule, Heidi Krueger, Myung Gi Sung.
WELCOME OF GUESTS
Mrs. Haines welcomed the staff members present at 7:00 pm.
MINUTES: Regular Meeting, February 13, 2013
On pages 000683, 000684, 000687, 000688, the word “Substain” within the roll call for votes should be changed to “Abstain.” Motion by Mrs. DeVault, second by Mrs. Reese, to approve the Minutes of the Regular Meeting of February 13, 2013, as so corrected. Carried unanimously.
TREASURER’S REPORT: February 2013
INTERNAL BUDGET REPORT: February 2013
YEAR-TO-DATE STATEMENT: February 2013
FUND BALANCE: February 2013
INVESTMENT REPORTS for Valley Community Bank,
Harris Bank and IIIT: February 2013
Motion by Mrs. Reese, second by Mrs. DeVault, to approve the Treasurer’s Report for February 2013, the Internal Budget Report for February 2013, the Year-to-date Statement for February 2013, the Fund Balance Report for February 2013, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for February 2013. Carried unanimously.
BILLS: February 2013
Motion by Mrs. McManus, second by Mrs. DeVault, to approve the bills for February 2013 in the amount of $457,862.16. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
DIRECTOR’S REPORT: February 2013
A copy of The Brief History of the Dead, the Our Community Reads book, was given to each Trustee. The author will be at the Library April 9, 2013 to discuss the book. Pam Salomone is doing a great job and the Republican will be at the Library to cover the author’s visit. Mrs. Brown highly recommends the Trustees attend the State’s Attorney Seminar regarding FOIA and Open Meetings Act to be held March 21, 2013 from 2:00-4:00 pm. Motion by Mrs. Reese, second by Mrs. DeVault, to accept the Director’s report. Carried unanimously.
COMMITTEE REPORTS:
Foundation (Karen DeVault)
The Foundation met on February 14, 2013. Two upcoming programs sponsored by the Foundation will be held in the Carnegie Community Room. First on March 20 at 7:00 pm, Erin Fowler of the Art Institute’s Department of Museum Education will present the Picasso and Chicago program and on May 8 at 7:00 pm, Make ‘Em Laugh! A Cursory History of American Comedy Movies. The Foundation Board has a new Board member Robert Gebhart. A brick will be purchased for the Carnegie Walk in honor of Pamuella Mann, a former Director of the Foundation. Pamuella Mann has accepted the invitation of Director Emeritus for the Foundation. The next meeting will be held on March 14, 2013.
LINC (Kimberly Reese)
There was not a meeting in February. The Executive Board will meet on March 21, 2013.
Motion by Mrs. McManus, second by Dr. Steimle, to accept the Committee Reports. Carried unanimously.
Communications and Citizen’s Comments: Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.
UNFINISHED BUSINESS
80. STRATEGIC PLAN: FINAL VERSION
Mrs. Brown stated that this Plan is more malleable than in the past in light of changing technology and social economy. Changes recommended by the Trustees during the February meeting were made along with additional action tasks, strategies for non-users and low users and encouragements for Trustees’ continued engagement. Mrs. Haines likes the new Mission Statement.
81. BUILDING PROGRAM STATUS REPORT AND DISCUSSION
a. Cost Estimates for a Satellite Facility
Mrs. Brown provided costs estimates for purchasing an existing building, building a new branch and lease/build out of an existing building in the Agenda Explanation of the Board packet. Rakow Branch cost $4.6 million to build and their land was donated.
We have a heavy circulation in whole western area; areas 4 and 2 have a high circulation and a lot of children.
Mrs. Brown said we could use the .02% building and equipment fund for the satellite lease payments and maintenance. It is replenished with the year-end balance of the corporate fund. So far, no one has disputed this levy. With an estimated $400,000 in operating costs (in addition to the lease), our year-end corporate balance is running $250,000 – $350,000. With the tax cap, we can expect to see that balance lessen each year, especially over the next three years, if the economy remains as it is.
Mrs. Haines would like for someone to come in and talk with us about the costs involved. Mrs. Brown said the architect could do this too. Miller Fund is over $600,000. Special Reserve is $6.5 million. Building and Equipment Fund is $3.3 million. Abolish Working Class Fund, there’s a little over $500,000, but you wouldn’t get it back. Mrs. Brown is concerned about operating after opening.
Satellite branch services could be popular materials, story times, digital satellite, computers, study areas, and meeting room. Mrs. Brown stated that we also could do more high tech things in the original building.
Mrs. Haines suggested having a capital campaign. Mrs. Brown suggested that the Foundation could look at doing this type of campaign. Discussion was whether or not to do survey because previous survey response was low. The two book drops at Caputo’s are used about the same as other book drop locations. Mrs. Haines asked if Rakow library has statistics of our patrons using their library. Mrs. Ellis said they cannot separate out.
Mrs. Haines said only downside for northwest site is that our patrons could use the Rakow Branch. Our satellite branch would have to be spectacular and very inviting.
Mrs. Haines asked how the Red Gate Bridge helps with this Library. Mrs. Brown said she will ask Brian Townsend for information.
Diana Brown suggested talking to people who own some land in northwest area and maybe they would like to donate it.
Motion by Mrs. McManus, second by Dr. Steimle, to obtain costs for purchasing a building, leasing a building and also look at load bearing standards on possible locations. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
81. BUILDING PROGRAM STATUS REPORT AND DISCUSSION
b. Status of Main Library Improvements
Diana Brown said we did apply for the Live and Learn Grant and will know the results by the April 2013 meeting. Motion by Mrs. McManus, second by Mrs. Reese, to move ahead with improvements for the existing Library, and approval to work with the architect, Lohan Anderson. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
NEW BUSINESS
82. PER CAPITAL GRANT 2014: ILLINOIS STATE LIBRARY REQUIREMENTS FOR BOARD ACTION
a. Annual Review of a Chapter in SERVING OUR PUBLIC Standards:
Chapter 10: “Marketing, Promotion and Collaboration”
Did change the Strategic Plan to accommodate this standard (non-users). Mrs. Brown asked the Trustees to look through the Strategic Plan.
b. Environmental Scan of Community by Library Board
State will have webinar. More information will be provided to see what State wants.
83. BIENNIAL REVIEW OF LIBRARY POLICIES
a. Selection Policy (Resolution 2005/2006-6: Establishing the Selection
Policy for the St. Charles Public Library District)
This policy is reviewed every two years. Mrs. Brown recommends no changes. Trustees reviewed and affirmed Mrs. Brown’s recommendation.
b. Materials and Facilities Use Policy
i. Resolution 2008/2009-9: Rescind Current Policy
Motion by Mrs. McManus, second by Mrs. DeVault, to rescind Resolution 2008/2009-9. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
ii. Resolution 2012/2013-5: Adopt Updated Policy
Motion by Mrs. McManus, second by Mrs. DeVault, to adopt Resolution 2012/2013-5. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
c. Illinois Freedom of Information and Open Meetings Acts
d. Illinois Ethics Act (and Library Ordinance 2003/2004-8: Ethics)
These Acts were reviewed by the Trustees. Illinois Ethics Act answers some questions about referenda and elections.
84. DISTRIBUTION OF FORM FOR DIRECTOR’S ANNUAL RVIEW
(to be conducted at April meeting)
Mrs. Haines requested the Trustees to review the form and be prepared to discuss at the April meeting.
85. PERSONNEL: RECOMMENDATIONS
a. For Approval of “Digital Services Librarian” Position Description
This is a new job description for an existing position which was developed after the Board’s post-referendum commitment to staff and patron training in new technologies. Hours for this position are available because of hours lost from previous staff retiring. Motion by Mrs. McManus, second by Mrs. Reese, to approve the Digital Services Librarian job description and to approve the status for this job from part time to full time. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
b. For Change in Status of a Reference Librarian Position From Part Time to Full Time
Motion by Mrs. Reese, second by Mrs. McManus, to approve change in position status for Brian Meyer from part time to full time as Digital Services Librarian. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
c. For Position Title Change from Virtual Services Coordinator to Electronic
Resources Coordinator
Motion by Mrs. Reese, second by Mrs. McManus, to approve the title change for position of Electronic Resources Coordinator. Carried unanimously.
86. PERSONNEL: RESOLUTION 2012/2103-6: RETIREMENT OF REFERENCE AND INFORMATION SERVICES LIBRARIAN LAURA HAULE
Mrs. Haines read the resolution honoring Laura Haule. Motion by Mrs. McManus, second by Mrs. DeVault, approving Resolution 2012/2013-6. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
87. PROPOSAL AND TIMELINE FOR LIBRARY WEBSITE REDESIGN
Mrs. Brown stated this is included in the marketing plan and current budget. It is an expensive undertaking, but our website now is structurally unmanageable. We want to make it more user friendly and to maintain it in-house. We are currently with an independent contractor and it is expensive. Mrs. Haines asked what staff member would perform this task. Mrs. Brown said a few people on staff could do it by using scheduled hours differently. We want to get bids to see the cost; there is a range from $6,000 to $40,000. $30,000 is more realistic for high end. Trustees authorized to proceed.
88. ANNUAL BOARD WALKTHROUGH
Agreement to have Board group walkthrough in May 2013. To be placed on the Agenda prior to New Business.
89. BUILDING MAINTENANCE AND REPAIRS
Nothing to report.
90. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
a. Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]
b. Litigation [5 ILCS 120/2(c)(11)]
c. Personnel [5 ILCS 120/2(c)(1)]
Closed Session not necessary.
91. POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
No votes needed.
ADJOURN
Motion by Mrs. McManus, second by Mrs. DeVault, to adjourn at 7:59 pm. AYES: McManus, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley, Hill. ABSTAIN: None.
Kimberly Reese, Secretary
Board of Trustees
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MINUTES
REGULAR MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
FEBRUARY 13, 2013
The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, February 9, 2013 at 7:10 pm at the Library. Present: President Tory Haines, Trustees Norm Huntley, following approval for him to attend electronically, Mike Hill, Karen DeVault, Cynthia Steimle; Director Diana Brown; Administrative Assistant Virginia Tsipas. Absent: Vice-President/Secretary Kimberly Reese, Treasurer Debra McManus. Library Staff present: Bryan Wood, Bonni Ellis, Denise Farrugia, Laura Haule, Heidi Krueger, Pam Salomone, Myung Gi Sung.
Mrs. Haines requested a roll call of the Board Trustees to establish a quorum of those physically present in order to permit Trustee Norm Huntley to attend electronically. Carried by roll call vote as follows: AYES: Hill, Haines, DeVault, Steimle. NAYS: None. ABSENT: Huntley, McManus, Reese. ABSTAIN: None.
In accordance with Electronic Attendance at Meetings Rules, adopted by the Board of Trustees on April 11, 2007, and with the submission of the Electronic Attendance Request of Trustee Norm Huntley, who could not physically attend the meeting because of personal illness, a Motion was made by Karen DeVault, second by Mike Hill, to accept the request of Norm Huntley to attend the meeting electronically. AYES: Hill, Haines, DeVault, Steimle. NAYS: None. ABSENT: Huntley, McManus, Reese. ABSTAIN: None.
At 7:12 pm, Mr. Huntley joined the meeting electronically.
WELCOME OF GUESTS
Mrs. Haines welcomed the staff members present at 7:13 pm.
In the absence of Vice President/Secretary Kimberly Reese, Karen DeVault served as Secretary Pro Tem.
AGENDA TAKEN OUT OF ORDER
Motion by Mrs. DeVault, second by Mr. Hill, to approve to proceed to Agenda Item 75, Appointment of Reference and Information Services Manager. AYES: Hill, Haines, DeVault, Steimle and Huntley, present by electronic means. NAYS: None. ABSENT: McManus, Reese. ABSTAIN: None.
75. APPOINTMENT OF REFERENCE AND INFORMATION SERVICES MANAGER
Mrs. Brown recommended the Board approve Heidi Krueger as the Reference and Information Services Manager, to be effective April 1, 2013. Mrs. Haule spoke of Ms. Krueger’s leadership role with Tech/Ref Aides and within the Reference department, her forward looking and trend spotting with solid values and skills across the board, mainstay of recent outreach efforts to various groups, librarianship with this new era with all skills and positive outlook in these changing times. Mrs. Brown spoke of Ms. Krueger’s personal qualities of integrity and good relationship with fellow staff members. Mr. Hill said the Library is very fortunate to promote Ms. Krueger to this position, but is disappointed that she does not live in St. Charles. Mrs. Brown said that 75% of the Library staff does not live in St. Charles. Ms. Haule said that she did not live in St. Charles. Ms. Krueger said she would like to thank everyone for their kind words and their confidence is appreciated, she will work very hard and respect Ms. Haule’s legacy. She said she has a great amount of staff support and has a commitment to patron services and innovations, respecting the past and looking forward to the future.
Motion by Dr. Steimle, second by Mr. Hill, to approve the appointment of Ms. Krueger as Reference and Information Services Manager, effective April 1, 2013. AYES: Hill, Haines, DeVault, Steimle and Huntley, present by electronic means. NAYS: None. ABSENT: McManus, Reese. ABSTAIN: None.
MINUTES: Audit Committee Meeting, January 9, 2013
Motion by Mr. Hill, second by Mrs. DeVault, to approve the Minutes of the Audit Committee Meeting of January 9, 2013. Carried unanimously.
MINUTES: Regular Meeting, January 9, 2013
Motion by Mr. Hill, second by Mrs. DeVault, to approve the Minutes of the Regular Meeting of January 9, 2013. Carried unanimously.
TREASURER’S REPORT: January 2013
INTERNAL BUDGET REPORT: January 2013
YEAR-TO-DATE STATEMENT: January 2013
FUND BALANCE: January 2013
INVESTMENT REPORTS for Valley Community Bank, Harris Bank and IIIT: January 2013
Motion by Mr. Hill, second by Mrs. DeVault, to approve the Treasurer’s Report for January 2013, the Internal Budget Report for January 2013, the Year-to-date Statement for January 2013, the Fund Balance Report for January 2013, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for January 2013. Carried unanimously.
BILLS: January 2013
Motion by Dr. Steimle, second by Mr. Hill, to approve the bills for January 2013 in the amount of $612,667.22. AYES: Hill, Haines, DeVault, Steimle and Huntley, present by electronic means. NAYS: None. ABSENT: McManus, Reese. ABSTAIN: None.
DIRECTOR’S REPORT: January 2013
Mrs. Brown reported about the article mentioned in Kane County Magazine honoring Tory Haines. She gave each Trustee a practical guide to replacement of library director for their review. A bill for board dinner from last October was received for payment. Mrs. Brown will email Trustees their portion due of the bill. Motion by Mrs. DeVault, second by Mr. Hill, to accept the Director’s report. Carried unanimously.
COMMITTEE REPORTS:
Intergovernmental Group (Mike Hill)
Mr. Hill emailed his notes from the January 17, 2013 meeting. An article appeared recently in the newspapers regarding new principals to be assigned next school year at all middle schools in St. Charles and also for St. Charles North High School. The Assistant Superintendent for Business for District 303 has resigned. There will be a meeting tomorrow at the School District.
Foundation (Karen DeVault)
Last month Pamuella Mann resigned as a Board member. The new 2013 Board members are Mary Ann Tilton and Robert T. Gebhart. The following are upcoming Library programs sponsored by the Foundation: Love Stories: Hollywood’s Greatest Romance Films with film critic Dan Gire, scheduled March 27, 2013; Make ‘Em Laugh! A Cursory History of American Comedy Movies, scheduled May 8, 2013; portrayal of Will Rogers, scheduled March 7, 2013.
LINC (Kimberly Reese)
Carol Dawe of LINC spoke about the Freedom of Information Act. The budget for 2013/2014 was approved. Searching for an investment company. Revised evaluation tool for the consortium manager.
Motion by Mrs. DeVault, second by Mr. Hill, to accept the Committee Reports. Carried unanimously.
Communications and Citizen’s Comments: Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.
UNFINISHED BUSINESS
71. PARKING LOT PROJECT
Payment Request #3
Trustees received the new payment request in the amount of $14,961.59 from Chicagoland Paving. Upon approval of the landscaping work, the Library would pay the final amount due. Motion by Mr. Hill, second by Dr. Steimle, to approve the payment to Chicagoland Paving in the amount of $14,961.59. AYES: Hill, Haines, DeVault, Steimle and Huntley, present by electronic means. NAYS: None. ABSENT: McManus, Reese. ABSTAIN: None.
72. BUILDING PROGRAM
Consideration of Satellite Facility
Trustees received in their board packets service proposals, space needs and estimates of initial and ongoing costs for the proposed facility. Mrs. Brown reported that the cost for LINC services would be $15,000 for set up and $3,000 for annual operating costs. We need to finalize the costs, determine the site, obtain a firm and more realistic estimate of cost to build out the building from a contractor.
Mr. Huntley stated that the proposed site would only serve about 17% of the population and he is concerned about financing. He does not believe it is good business to use the Miller Fund; it is money you cannot replace. The money would go into remodeling a rented facility. Mr. Huntley asked if it could be built out within the budget. He would like the Library members to look at another location further south on Randall Road.
Mrs. Brown stated that retail space tends to be at the north end of Randall Road and the south end of Randall Road and not much in between. The Colonial building is too small.
Mrs. Haines stated that with a build out amount of $150,000 she wants to be certain it is an ideal location for a long time.
Mrs. Brown stated with a lease, if you leave the building you would lose your initial investment. Mr. Huntley suggested inquiring about a five year lease.
Mr. Hill said if we build a satellite location we need to be sure of the location in this market. He tends to favor a lease first to determine we are getting value out of the new location. Mr. Hill commented that looking at the chart, in area 7, 5% of population have cards and in area 5, 20% of population have cards.
Mrs. Haines asked if there was anything available at Dean Street and Randall Road. Mrs. Brown said northeast of Dean Street and Randall Road. Parking on Dean Street locations would be an issue.
Mr. Hill commented if a satellite location was at Dean Street and Randall Road, he would choose to come to main Library because of more material options. Miller Fund could be used for furniture, shelving and initial collection. We would inform family of how their wonderful gift was used.
Mrs. Brown stated that the .02% Building and Equipment Fund could be used for the lease, and Special Reserve Fund could be used for build out. Collection would come out of materials budget. Information in board packet shows costs to run facility. Mrs. Brown commented that to purchase property probably would be more expensive, but we would also have the option to sell it.
Dr. Steimle said if you are spending $150,000 over 5 years, that is nothing compared to the cost of expanding the main Library. There are a lot of people in the northwest area and it is the highest percentage of population holding library cards.
Mr. Hill suggested talking with owner of rental space and see if he is willing to deal. The building sat vacant for years. Mrs. Brown said he would waive first 3 months and discount first year by about $20,000. He might do more. Location is very visible from Randall Road with a prominent portico. Currently we have a book drop very close to the proposed facility and we would relocate it. Parking at this location is very good.
Mr. Huntley asked about total cost per year. Mrs. Brown said less than $1 million 3. $660,000 for first year for initial set up costs. We were looking at about $600,000 of operating or less than that.
Mr. Huntley said it would be nice to have our own place to build or buy, he doesn’t want to lease and not get a benefit in the long run.
Mrs. Brown suggested Library staff look at the actual cost for building out and the cost to purchase a stand-alone building. Board agreed we should look at all options.
Mrs. Brown stated money for lease and capital cost can come from 2% levy, assuming we can continue to levy that. We have had declining balances in Corporate Fund which are used to fund Special Reserve Fund. Using the Corporate Fund for satellite operating costs would end growth of Special Reserve Fund, but might be easier to justify. Will go back through and get more accurate figures and add LINC costs.
Motion by Mr. Hill, second by Mrs. DeVault, to have Mr. Bryan Wood look at properties for sale and also have Mrs. Brown work with architect to obtain firm estimates, check distances in terms of travel with Valley View area to this site and percentages served. AYES: Hill, Haines, DeVault, Steimle. NAYS: None. ABSENT: McManus, Reese. ABSTAIN: Huntley, present by electronic means.
Mr. Wood stated the distance from here to rental site is 7.9 miles. Mrs. Brown said standards suggest need for a branch when travel time to main library is more than one-half hour.
Mrs. Haines stated years ago we looked at mobile library. Mrs. Brown said most libraries are getting rid of bookmobiles; it does not fit into life styles now. We can look into that. A lot of them go to schools. Mrs. Haines said it could be part of the package, going to some areas where we have small percentage of card holders. Mrs. Brown said that is one reason we bought the large van; we went to some schools.
NEW BUSINESS
73. STRATEGIC PLAN
Mrs. Brown said the Strategic Plan is a three year plan. It will be reviewed each year.
Mr. Hill gave his congratulations and said it takes a lot of time to prepare. It is hard but you have taken tasks seriously and done a nice job. Within the mission statement, what do you mean by the word “enhance”. Mrs. Brown said we could use “encourage” or “support,” we want to promote a spirit of community.
Mr. Hill spoke of objectives a and b. Objective “a” is now number 1, maybe a.1 and a.2? Regarding 2.9 on second page, “provide collection services”, he was in favor of a drive up window in new building. Maybe you should promote curb service possibly for a mother who has 3 children and does not want to take 3 children out of the car and they have a set time and someone from circulation deliver books to the curb. Mrs. Brown said drive up window has not worked in configuration of present building, and she will talk with managers about possibility of curb service.
Mr. Hill mentioned 6.4 with regard to TUG – Tri City Unemployment Group. Mrs. Haule said they bring in speakers and they were referring to what could library do to build upon it. Mrs. Brown said we will remove reference to specific organization.
Mrs. DeVault said there are two “fs” on front page.
Dr. Steimle said it seems goals are same as mission statement. Mrs. Brown said your goals would grow from mission statement. Mr. Hill said they usually are. Mr. Huntley said he agreed with everyone.
Mrs. Brown asked if the Board wanted to see the Strategic Plan after corrections and revisions. Mrs. Haines said the biggest contribution should be not to edit but to support the spirit of it, goals and objectives. I believe we are in approval of it. Mrs. Brown will make revisions to draft.
Motion, by Mr. Huntley, second by Mrs. DeVault, for Mrs. Brown to make final revisions to Strategic Plan and note that it is in the spirit of what we are going for. AYES: Hill, Haines, DeVault, Steimle and Huntley, present by electronic means. NAYS: None. ABSENT: McManus, Reese. ABSTAIN: None.
74. RESOLUTION 2012/2013-4: ADOPTING AMENDED CAFETERIA PLAN AND FLEXIBLE BENEFITS PLAN SUMMARY PLAN DESCRIPTION
Mrs. Brown said it is a change in the law and it is mandatory. Motion, by Mr. Huntley, second by Dr. Steimle, to adopt Resolution 2012/2013-4. AYES: Hill, Haines, DeVault, Steimle and Huntley, present by electronic means. NAYS: None. ABSENT: McManus, Reese. ABSTAIN: None.
76. 2013 STAFF RECOGNITION DINNER
Mrs. Brown asked Mrs. DeVault if she was willing to sponsor Library at the St. Charles Country Club for the annual Staff Recognition Dinner to be held May 3, 2013. Mrs. DeVault said absolutely.
77. BUILDING MAINTENANCE AND REPAIRS
Nothing to report.
78. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
a. Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]
b. Litigation [5 ILCS 120/2(c)(11)]
c. Personnel [5 ILCS 120/2(c)(1)]
Closed Session not necessary.
79. POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
No votes needed.
ADJOURN
Motion by Mrs. DeVault, second by Mr. Hill, to adjourn at 8:09 pm. AYES: Hill, Haines, DeVault, Steimle and Huntley, present by electronic means. NAYS: None. ABSENT: McManus, Reese. ABSTAIN: None.
Karen DeVault, Secretary Pro Tem
Board of Trustees
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ORDINANCE 2012/2013 – 6
ORDINANCE ESTABLISHING DATES OF REGULAR MEETINGS OF THE BOARD OF
TRUSTEES OF THE ST. CHARLES PUBLIC LIBRARY DISTRICT FOR CALENDAR YEAR
JANUARY 2013 – JANUARY 2014
BE IT ORDAINED by the Board of Trustees of the St. Charles Public Library District that the regular meetings of the Board of Trustees of the St. Charles Public Library District shall be held at the Library at One South Sixth Avenue at 7:00 p.m. on the second Wednesday of every month except August on the following dates:
January 9, 2013
February 13, 2013
March 13, 2013
April 10, 2013
May 8, 2013
June 12, 2013 (Time Change – Meeting to begin at 6:30 pm)
July 10, 2013 Canceled
August 7, 2013
September 11, 2013 (Annual Meeting)
October 9, 2013
November 13, 2013
December 11, 2013
January 8, 2014
This Ordinance shall be in full force and effect from its passage, approval and publication by law.
ADOPTED this 12th day of December, 2012, pursuant to a roll call vote as follows:
AYES: Hill, Haines, DeVault, Reese, Steimle
NAYS: None
ABSTAINING: None
ABSENT: Huntley, McManus
Victoria A. Haines
President, Board of Trustees
St.Charles Public Library District
ATTEST:
Secretary, Board of Trustees
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RULES FOR PUBLIC PARTICIPATION IN MEETINGS OF THE BOARD OF TRUSTEES OF THE
ST. CHARLES PUBLIC LIBRARY DISTRICT
The Board of Trustees of the St. Charles Public Library District provides for public participation in its meetings. Any person shall be permitted an opportunity to address the Library Board under the rules established by the Library Board, in compliance with the Illinois Open Meetings Act [5 ILCS 120/2.06(g)].
RULES
Public participation in library board meetings
11-14-11
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