Notice of Special Meeting of
The Board of Trustees of
the St. Charles Public Library District,
Kane and DuPage Counties, Illinois
Public Notice is Hereby Given
that The Board of Trustees of the St. Charles Public Library District, Kane and
DuPage Counties, Illinois (the "Library
Board") will hold a special meeting of the Library Board on the
22nd day of July, 2010, at 6:30 o'clock P.M., at the St. Charles
Public Library, One South Sixth Avenue, St. Charles, Illinois.
The Agenda for
the Meeting is as follows:
1.Building Program Plans
2.Consideration
of an Ordinance providing for the submission to the voters of the District of a
proposition of issuing library bonds at the November 2, 2010 election.
3.Consideration
of an Ordinance providing for the submission to the voters of the District of a
proposition to increase the District's limiting rate at the November 2,
2010 election.
4.Consideration of a Resolution approving
a plan and estimate of cost in connection with the library improvement project.
Dated the
20th day of July, 2010.
Norm
Huntley
Secretary,
Board of Trustees,
St. Charles Public Library District,
The
Special Meeting of the Board of Trustees of the St. Charles Public Library
District was held on Monday, June 14, 2010 at 7:00 pm at the Library.Present:President Tory Haines, Vice-President/Secretary Norm Huntley, Trustees Debra
McManus, Mike Hill, Karen DeVault, Kimberly Reese.Director Diana Brown.In the absence of Administrative Assistant
Virginia Tsipas, Laura Haule recorded the minutes.
President Haines
called the Special Meeting to order at 5:30 p.m. and welcomed the guests.
1.Interview of Library Board Candidate
Board
candidate Don Augustine introduced himself. He is a sales manager for an
airline maintenance tracking software company.He travels 1-2 times per month and meetings should not be a
problem.He and his family are avid
library users, he especially enjoys audio books.He supports the expansion as an important
community resource.Anticipates running
for a full term if all goes well.
Mrs.
McManus' letter to Secretary of State Jesse White about the per capita grant
requirement was distributed to the Board members. It will be a July agenda
item.
2.Building Program
ØMrs.
Brown pointed out that the Board has at place two documents from Paul Hanley of
George K. Baum: a "Public Policy Program
Update" and the "Mail Survey Summary Report", and a Q&A that responds to
questions and comments made by respondents in their mail surveys.
ØMr.
Huntley commented that 24% of respondents indicated they were "definitely yes"
votes and the remaining 28% comprising the 52% support were "probably yes"
votes, not a true commitment.
ØThere
was discussion that there had been no question about use of library, library
card possession.Mrs. Brown said the
telephone survey would have included a question about possessing a card.
ØThe
open-ended questions showed that 8% felt need was not demonstrated, or the
current facility and services seemed perfectly adequate. 40% of the comments were about pocketbook
issues (cost, taxes, poor economy). Mrs.
Haines said that the acquisition of the properties, expenditures on studies,
surveys, and engineering would have to be justified.It (and the tel. survey,) were the due
diligence to make the referendum decision.Mrs. Brown said that in fact we are short parking now.It seems to be the Board's sense that the
rezoning process should continue to allow some use of the remaining houses.
ØComments
about need for service in northwest quadrant should be addressed.Mrs. McManus suggested a modest facility to
offer popular materials, limited catalog and database access, hold, a place for
duplicate materials, possibly a few children's programs.
ØMrs.
Reese said we must keep moving forward and maintain momentum even if we cannot
do what we think is necessary.We need
to show we are sensitive to comments.She mentioned a space that was formerly a video store near Caputo's at
Silver Glen and Randall that is near Thornwood and the bike overpass.
ØMrs.
Brown mentioned that some time may show the direction of technology.
ØMr.
Huntley said we need an updated branch cost estimate.
ØMrs.
Brown said that perhaps we could talk about phasing with part of the parking
lot and some service on the west side.
ØMrs.
Reese mentioned that the 4 items (the prioritized objectives on page 2 of the
Survey Summary) and the open-ended comments on page 3 are services that people asked
for, so we need to inform people how we are addressing them now.
ØMr.
Hill said we don't want to put in paving and then have to tear it out for
permanent paving.We need to develop a
plan for responding to the community's concerns, through newsletter, web,
clubs.Now may not be the time to ask
for what we believe should happen eventually. We need to do a better job of
explaining/publicizing the need for space (current and future), the facts of
how we acquired the houses, the results of the survey, and what measures we can
take to address services patrons considered importantin the survey if we do not hold the referendum now because
of the economy. The public needs to know that the space needs will not go away.
If there is no referendum now, there will be one at some point.
ØMr.
Huntley and Mrs. Reese addressed that we need to not fall behind the curve, and
that despite interim steps, we will eventually need more money for true west
side service but that for now, we are trying to relieve some of the pressure on
the current facility and address priorities, as well as gauge use of a west
side facility.
ØMrs.
Brown offered that we might ultimately end up with two facilities and not add
on as much to this original one.
ØMrs.
Reese suggested an open public letter to the editor, responding to
comments.Also, suggested sending a
letter to the survey population.
ØMrs.
Haines is anxious to communicate with staff that addressing community concerns
will not come at the expense of staff.
ØMr.
Huntley mentioned that the negative comments of people who don't ever come to
the library would not be the major danger to the referendum, that the economy
and state's problems are the real threats.Mr. Hill said that the yes votes in 1964 and 1988 were from people
looking at the community's future.The
community is still growing and needs a good service.We need to address, publicize growth and
need. The technology is still an unknown and has to be framed for people. Mrs.
Brown pointed out that people don't realize that the Library District is much larger
and has greater population growth potential than the City.
Mrs.
Brown asked about a meeting with the architects to address the parking lot
issue, but it could perhaps be done by email.Other questions, comments from Board: Would Owner Services project new
branch costs at no charge?Rents for a
space might be more negotiable right now.We really need some good marketing/communication support.
We
will ask Floyd Anderson about interim parking lot possibilities and move ahead
with the rezoning process. We should
pave partially only if it makes fiscal sense.We don't want to pave now and dig up later.
Do a cost analysis of a west side facility. The reason for doing this would be to relieve
current space and service issues, not to appease the demands of residents.
The
Board agreed that any public letters should await the final public meeting on
July 17 and the Board decisions.In the
meantime, we can publicize the survey results with the statement that the board
is studying them.
3.CLOSED
SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
a.Acquisition and lease of property
[5ILCS 120/2(c)(5) and (6)]
b.Litigation
[5 ILCS 120/2(c)(11)]
c.Personnel
[5 ILCS 120/2(c)(1)]
d.Selection
of a person to fill a vacancy in a public office [5 ILCS 120/2(c)(3)]
Motion by Mr.
Huntley, second by Mrs. McManus to adjourn to Executive Session at 6:30 p.m.
for discussion of filling a vacancy in a public office [5 ILCS
120/2(c)(3)].Approved by roll call vote
as follows:AYES:Huntley, McManus,
Hill, Haines, DeVault, Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
Reconvene
to regular session at 6:33 p.m.
81.POSSIBLE
VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
Motion by Mr.
Huntley, second by Mrs. McManus to accept Mr. Don Augustine as replacement
Board member until the April election. AYES:Huntley, McManus, Hill, Haines, DeVault, Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
ADJOURN
Motion by Mr. Hill,
second by Mrs. Reese to adjourn at 6:34 p.m.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
The Regular Meeting of the Board of Trustees of the St.
Charles Public Library District was held on Wednesday, June 9, 2010 at 6:30 pm at
the Library.Present: President Tory Haines, Vice-President/
Secretary Norm Huntley, Treasurer Debra McManus, Trustees Mike Hill, Karen
DeVault, Kimberly Reese. Director Diana Brown and Administrative Assistant Virginia Tsipas. Library Staff present:Denise Farrugia, Laura Haule and Myung Gi
Sung.
WELCOME OF GUESTS
Mrs. Haines welcomed the staff members present at 6:30 pm.
6:30 pmInterview of Applicant for Board of
Trustee Vacancy
In the absence of Mr. Tustin, the Board proceeded with the
agenda.
MINUTES:Regular Meeting, May 12, 2010
Motion by Mr.
Huntley, second by Mrs. McManus, to approve the minutes of the Regular Meeting
of May 12, 2010.Carried unanimously.
MINUTES:Executive Session, May 12, 2010
Motion by Mr.
Huntley, second by Mrs. McManus, to approve the minutes of the Executive
Session of May 12, 2010 and for minutes to remain closed.Carried unanimously.
TREASURER'S
REPORT:May 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Treasurer's Report for May 2010.Carried unanimously.
INTERNAL BUDGET
REPORT: May 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Internal Budget Report for May 2010.
Carried unanimously.
YEAR-TO-DATE STATEMENT: May 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Year-to-date Statement for May 2010.
Carried unanimously.
FUND BALANCE: May 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Fund Balance Report for May 2010.
Carried unanimously.
INVESTMENT
REPORT:May 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Investment Report for Valley
Community Bank for May 2010. Carried unanimously.
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Investment Report for IIIT for May
2010. Carried unanimously.
BILLS: May 2010
Motion by Mr. Huntley,
second by Mrs. McManus to approve the bills for May 2010 in the amount of $565,078.74.
Carried unanimously.
DIRECTOR'S REPORT: May 2010
The memorial service for Jack Taft was lovely.
Motion by Mrs. McManus,
second by Mrs. Reese, to accept the Director's Report.Carried unanimously.
Diana Brown reported on the Library Board vacancy, building
program, library cards for homeless residents at Lazarus House.Diana Brown and Mike Hill talked with D303 Superintendent
and school PR representative regarding literature festival.Mike Hill and Denise Farrugia attended school
board committee meeting.Diana Brown and
Denise Farrugia attended the District PTO meeting. The school district is very
positive about future literature festivals, which are in their budgets.
AGENDA TAKEN OUT OF
ORDER:
UNFINISHED
BUSINESS
129.BOARD VACANCY
a.Interview
of Applicants
Mr. Tustin arrived at 6:40 pm and reported that he recently
finished an MBA program at Northwestern. He works 60-70 hours per week and has worked
for the same company for 16 years.He
has handled big budgets.He would like
to give back to the community.He recently
worked with organization, Lost Boys Rebuilding Sudan and they have raised about
$100,000.Now he wants to work with
something else and he knows the Board vacancy is for a one-year
commitment.He is not sure if it is a
good fit or indifferent; he wants to be sure it is a professional group.Mr. Tustin asked the Board what they were
looking for.Mrs. McManus asked Mr.
Tustin if he used the Library.He said
yes.Mrs. McManus asked if he was
available for Board meetings the second Wednesday of each month.Mr. Tustin said he travels about 25-30% of
the time.Mrs. McManus told Mr. Tustin
that he would be appointed to a subcommittee and wanted to know if his
attendance would be a problem.Mr.
Tustin replied not really.Mr. Huntley
asked Mr. Tustin about his thoughts on the potential building program.Mr. Tustin replied that he was not sure what
we were actually building, another location?Mr. Huntley said we are building right here; the plans are in the
lobby.Mr. Tustin said he has little
experience with building consulting office space; his background is
technology.He said he reads a lot,
mostly business books, David Alan, Getting Things Done.He has an IPad, but he likes actual
books.He thinks the paper version of
books is going away.He thinks Apple is
going to kill magazines and newspapers, and possibly textbooks.Mrs. Brown said she thinks the popular books
will stay in real books.Mrs. DeVault
said we like where you live.Mr. Tustin
said he has been there 5-6 years.He
said for people living in the northwest area, it is not easy to come to the
Library.Mrs. Haines asked, based on
where you live, do you support the RedGateBridge.Mr. Tustin said no, there will be a lot of
traffic by his house.Mrs. Haines said
this is a tough time for the Board.Attendance is crucial.Once the
Board makes a decision, we all support that decision.This Board has already endorsed the RedGateBridge.We want someone from your area with a
positive representation.She suggested
that Mr. Tustin study the new building plans and give his thoughts on it.Be ready to see if you want to stand shoulder
to shoulder with us.Mr. Tustin left at
6:57 pm.
COMMITTEE REPORTS:
(continuation)
Foundation (Mrs. DeVault)
They will have an upcoming fundraiser event in the fall;
acting out a story with a tea setting at Dunham Woods.Ideas for future projects would be an
interest group once a month, i.e. poker lessons, internet training, knitting, a
series of programs that will be interesting to people.They will support the Library Board building
plan.They are 100% behind us.
LINC (Mrs. Reese)
Mrs. Reese will be representative for the LINC meetings, and
requested the Board appoint an alternate.
Motion by Mr.
Huntley, second by Mrs. McManus to accept the committee reports. Carried
unanimously.
Mrs. Haines presented Virginia Tsipas with a thank you card
from the Board for her work on compiling survey responses from the public and
for all her help.
UNFINISHED
BUSINESS
129.BOARD VACANCY
b.Appointment
Will be discussed in closed session [5 ILCS 120/2(c)(3)].
130.BUILDING PROGRAM
a.General
update
b.Public
Information and Surveys
A discussion was held with regard to the Board's review of
the public comments compiled from the surveys with regard to their view of the
Library going forward with a referendum in November 2010.The Board also needs to make a decision
whether or not they will go forward with a phone survey suggested by
consultants.Board comments:
&They were very depressing.It is a matter of trust.
&If we go through with referendum, it will appear
we are not listening and not empathetic.
&People don't see the need; possibly true in last
couple of referendums.
&Last referendum there was no negativity.People were very positive.Now there are misunderstandings about eminent
domain.
&Concerns about technology.Patrons are in favor of what they get now,
but opposed to increase in taxes.They do
not want us to throw away new materials.
&Public does not notice materials/seating space
not here anymore.
&We get rid of best sellers when we do not need
them anymore.
&We cannot allow service to go down to prove a
point.
&We do not cut service if we can provide it.DLS is going away.Huge lack of understanding how libraries
work.We cannot hand out Kindles.
&We are so efficient.We do not want the quality to go down.
&There will be a pinch.The building is getting old.Philosophically we have to say it is okay if
we cannot provide the same service.We
are out of space.We are not out of
money.Do not think it is the time to
ask for more money.
&Closing one day a year will be $2,000 a year
savings.
&People in the community think we are bad.A lot has to do with teacher pension
funds.There are accusations about the
City.Everything is negative.This November will be a negative.We have to continue public relations of what
is going on.
&We have more of a process to go through.
&Question tonight is about proceeding with the
phone survey.
&By Monday, we should be able to post answers on
the website to the public's questions.
&Our Library needs Facebook page.How people get information is changing,
quickly, correctly and accurately.
&The consultants have provided a spreadsheet of
each vote with comments.Their data show
57% yes, 47% no.
&With a high number of concerns about raising
taxes and the bad economy, more than 50% of those comments indicated they would
vote definitely yes/probably yes for the referendum.
&If referendum does not pass, it is harder for
future referendums.
&The public meeting held on May 23, 2010 was very
positive.If we go forward with the
phone survey, it would provide scientific data; we would be covering all the
basis.
&What we would learn from the phone survey is
that it is weighed demographically, a cross-section of the population.
Mrs. Brown will call Paul Hanley to inform him that the
Board decided not to go forward with the phone survey.We will go forward with the next two public
meetings already scheduled June 14, 2010 and July 17, 2010.There will be a Special Meeting on June 14,
2010 at 5:30 pm to brainstorm about a Plan B if the Board does not vote to go
to referendum in November 2010.
NEW BUSINESS
131.REPORT AND RECOMMENDATIONS OF THE POLICY
COMMITTEE
a.Per
Capita Grant 2011 requirements
1.Review of Illinois Public Library Standards (Serving
Our Public 2.0)
Mrs. McManus stated that we are not going to get any money
for 2010 or 2011.Mr. Huntley said if
you prepare a letter, he will sign it.Mrs. McManus said we should not submit an application and send a
letter.Mrs. Brown said most libraries
make up information and we carefully prepare this application.I know we are not getting any money for
2010.She has prepared an application,
reviewed the bylaws and we are continuing our efforts for going green.They have complicated the requirements with
no guarantee of money.I think we should
write a letter.
2.Going Green Plan
A suggestion of Board packet going paperless; Library could
provide laptops or IPads for the Board.
3.Review
of Bylaws
Mrs. Brown reported that we will revise the Library's Bylaws
and present them to the Board at the next meeting.
131.b.Succession
Plan
One primary concern is if you inform someone that they would
take over if a key staff member is not here, that you are not guaranteeing the
replacement that they have the job.
131.c.Incapacitated
Patrons
Policy should be changed to read "Procedure for Dealing with
Incapacitated Patrons".Motion by Mrs. McManus, second by Mr.
Hill, to approve policy as so corrected.Carried unanimously.
Motion by Mr. Huntley,
second by Mrs. McManus to approve Resolution
2009/2010-13.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
133.RESOLUTION 2009/2010-14:TO TRANSFER JUNE 30, 2010 CORPORATE FUND
BALANCE TO SPECIAL RESERVE FUND
Motion by Mr.
Huntley, second by Mrs. McManus to approve Resolution
2009/2010-14.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
134.JOHN SLUSSER MEMORIAL AND RESOLUTION
2009/2010-15
135.REPORT AND RECOMMENDATIONS OF THE FINANCE
COMMITTEE
a.Anticipated
Income, 2010-2011
b.Tentative
Budget and Appropriation, 2010-2011
c.Depositories:Resolution 2009/2010-16
The Budget and Appropriation Ordinance will be discussed at
the July Board meeting.The estimated
income was presented.Assessed valuation
is down almost a percent.Total extension
tax for year 2009 is up only 1% over 2008.We will review budget considerations.Page 1097 of the Board packet lists other items to include in budget.Page 1098 of the Board packet is the budget
draft by consultants and finance committee.Page 1100 of the Board packet is minutes of the March 10, 2010 meeting
of the Finance Committee and we are following those recommendations.As Board directed, we did pay off mortgage.Mrs. Haines asked that the Minutes of May 12,
2010 specify the exact amount of the mortgage payoff in the amount of
$164,051.87.Motion by Mr. Huntley, second by Mrs. McManus to approve Resolution 2009/2010-16.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
136.ORDINANCE 2009/2010-9:PREVAILING WAGE
Motion by Mr.
Huntley, second by Mrs. McManus to approve Ordinance
2009/2010-9.AYES:Huntley, McManus,
Hill, Haines, DeVault, Reese.NAYS: None.ABSENT:None.ABSTAINING:None.
137.GAMING NIGHT PROPOSAL
The date has changed and it will be held sometime in
July.The event will only be for the
members of the Gaming Club, with a limit of 40 and a $5.00 charge.Motion
by Mrs. McManus, second by Mrs. Hill to approve the gaming night to be held at
a date to be determined the summer of 2010.Carried unanimously.
138.LETTER TO SECRETARY JESSE WHITE ABOUT DLS
SERVICES
Motion by Mrs.
McManus, second by Mrs. DeVault to approve letter to Secretary Jesse
White.Carried unanimously.
139.APPOINTMENT OF ALTERNATE REPRESENTATIVE FOR
LINC GOVERNING BOARD
To be discussed later.
140.SCHEDULE AUDIT COMMITTEE MEETING
Schedule prior to June 14, 2010 meeting.Mrs. Brown indicated that not all the June
minutes would be available.
141.BUILDING MAINTENANCE AND REPAIR
Nothing to report.
127.CLOSED SESSION FOR DISCUSSION OF THE
FOLLOWING SUBJECTS:
Acquisition and lease of property
[5ILCS 120/2(c)(5) and (6)]
Litigation [5 ILCS
120/2(c)(11)]
Personnel
[5 ILCS 120/2(c)(1)]
Motion by Mr.
Huntley, second by Mrs. McManus to adjourn to Executive Session at 7:49 p.m.
for discussion of filling a vacancy in a public office [5 ILCS 120/2(c)(3)], litigation
pursuant to [5 ILCS 120/2(c)(11)] and acquisition and lease of property pursuant
to [5 ILCS 120/2(c)(5) and (6)].Approved by roll call vote as follows:AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
Reconvene to regular session at 7:59 p.m.
81.POSSIBLE VOTE ON ITEMS DISCUSSED IN
CLOSED SESSION
No action taken.
ADJOURN
Motion by Mrs.
McManus, second by Mrs. Reese to adjourn at 8:00 p.m. AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
The Regular Meeting of the Board of Trustees of the St.
Charles Public Library District was held on Wednesday, May 12, 2010 at the
Library.Present: President Tory Haines, Vice-President/
Secretary Norm Huntley, Treasurer Debra McManus, Trustees Mike Hill, Karen
DeVault, Kimberly Reese. Director Diana Brown and Administrative Assistant Virginia Tsipas. Library Staff present:Bryan Wood,
Denise Farrugia and Bonni Ellis.
WELCOME OF GUESTS
Mrs. Haines welcomed the staff members present at 7:00 pm.
MINUTES:Regular Meeting, April 14, 2010
Motion by Mrs.
McManus, second by Mrs. Reese to approve the minutes of the Regular Meeting of April
14, 2010.Carried unanimously.
MINUTES:Executive Session, April 14, 2010
Motion by Mrs.
McManus, second by Mr. Huntley to approve the minutes of the Executive Session
of April 14, 2010 and for minutes to remain closed.Carried unanimously.
TREASURER'S
REPORT:April 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Treasurer's Report for April 2010.Carried unanimously.
INTERNAL BUDGET
REPORT: April 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Internal Budget Report for April
2010. Carried unanimously.
YEAR-TO-DATE STATEMENT: April 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Year-to-date Statement for April
2010. Carried unanimously.
FUND BALANCE: April 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Fund Balance Report for April
2010. Carried unanimously.
INVESTMENT
REPORT:April 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the Investment Report for Valley
Community Bank for April 2010. Carried unanimously.
Motion by Mr. Huntley,
second by Mrs. McManus to approve the Investment Report for IIIT for April 2010.
Carried unanimously.
BILLS: April 2010
Motion by Mr.
Huntley, second by Mrs. McManus to approve the bills for April 2010 in the
amount of $486,869.56. Carried unanimously.
DIRECTOR'S REPORT: April 2010
Reminder that the Policy Committee will meet on May 19.Thank you to Mrs. DeVault for hosting the
Staff Recognition Dinner at the St. Charles Country Club.Investments of two CD's matured and we
reinvested them at $250,000 each.They
will mature May 2011.The short term
rates are low and will not be coming up anytime soon.Mrs. Haines wanted to thank Jean Langlais and
the Outreach Services Department for the wonderful volunteer luncheon.Mr. Hill said the Literature Festival went
very well, the story telling at the Arcada was great and author signing went
well.The Kara Foundation paid for the
poetry slam which was very well attended.The sports' writer event did not go well and there were only four weeks
to publicize this event.Onesti only had
a ten day notice regarding Olio because the school contact did not follow
through with that notification.Mrs.
Haines asked if there was any response from key influencers.Diana Brown said the actual newsletter was
good and key influencers said they received them.
Motion by Mrs.
Reese, second by Mrs. McManus, to accept the Director's Report.Carried unanimously.
COMMITTEE REPORTS:
LINC (Mrs. Reese)
Villa Park will begin
closing Friday evenings to save money.Itasca has a wage freeze.The LINC Board voted on next year's LINC staff salaries for a 2.5%
raise.Created a schedule of meetings
for next year.
DLS (Mrs. Haines)
No meeting.
Foundation (Mrs. DeVault)
No meeting.
Intergovernmental (Mr. Hill)
No meeting.
Motion by Mrs. DeVault,
second by Mrs. McManus to accept the committee reports. Carried unanimously.
UNFINISHED
BUSINESS
No unfinished business.
NEW BUSINESS
117.BOARD VACANCY
Mr. Huntley suggested publicizing the vacancy.Mrs. Haines said Tom and Sheila Tustin are
very interested in joining the Board and they live in South
Elgin area.Mr. Hill
suggested Jim Holderfield or Mary Ann Tilton.Mr. Huntley suggested a male appointee and said any interested parties
should submit a letter of application to the Board through Diana Brown.The Board will interview applicants at the
June meeting.Mrs. McManus said she
thought we should advertise in light of the upcoming referendum.Mrs. Brown will mention the vacancy at the
Intergovernmental Meeting.The committee
to review the letters will be Debra McManus, Karen DeVault and Diana
Brown.Notice will be posted at the
Library as well.Letters of application
will be due within two weeks.
118.BUILDING PROGRAM
a.Citizens'
Committee
Mrs. Brown will email key influencers' list to
trustees.Mrs. Haines said there may be
someone who submits a letter of interest to sit on the Board who would be a
good candidate for the citizens' committee.Terry Berkout was on the committee in 1999 and was very good.Trustees were asked to send potential
committee members' names to Diana Brown as soon as possible.She said the Board should decide by July
meeting about referendum.The architects
will be at the three upcoming public meetings and Mrs. Brown asked that the Trustees
come to the meetings.
b.Architect's
fees
Motion by Mr.
Huntley, second by Mrs. McManus to approve the architect's fees not to exceed
$22,500.AYES:Huntley, McManus,
Hill, Haines, DeVault, Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
c.Rental
property
To be discussed in executive session.
d.Demolition
update
Completed.
e.General
update
Open item.
119.SPACE UTILIZATION PROJECT
a.Collection
shift proposal
Final study was prepared by volunteer Christian
Boissonnas.He mapped out space for
growth and better accessibility.Oversized books are filed with rest of the collection.Some staff have completed some shifting.Motion
by Mrs. McManus, second by Mrs. DeVault to approve Hallett's proposal in the
amount of $14,682 for shifting the collection.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
b.Purchase of Additional Shelving
Motion by Mr. Huntley,
second by Mrs. McManus, to purchase additional shelving in the amount of
$10,136.AYES:Huntley, McManus,
Hill, Haines, DeVault, Reese.NAYS:None.ABSENT:None.ABSTAINING:None.The deposit was made from this year's fiscal year budget and the balance
will be paid from next year's fiscal year budget.
120.ADDITIONAL
FIRE ALARM FOR YOUTH SERVICES DEPARTMENT
Motion by Mrs.
McManus, second by Mrs. Reese to approve the purchase of a fire alarm for Youth
Services workroom, not to exceed $1,500.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
121.RESOLUTIONS
TO TRANSFER FUNDS FROM CORPORATE FUND TO SPECIAL FUND
a.Resolution 2009/2010-10:To Transfer Corporate Funds To The IMRF Fund
Motion by Mrs.
McManus, second by Mrs. Reese to adopt Resolution
2009/2010-10 in the amount of $50,200.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
b.Resolution
2009/2010-11:To Transfer Corporate
Funds To The Social Security Fund
Motion by Mrs.
Reese, second by Mrs. McManus to adopt Resolution
2009/2010-11 in the amount of $38,700.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
c.Resolution
2009/2010-12:To Transfer Corporate
Funds To The Liability Fund
Motion by Mrs.
McManus, second by Mrs. DeVault to adopt Resolution
2009/2010-12 in the amount of $10,500.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
122.RESCHEDULE ANNUAL AUDIT PRESENTATION
Motion by Mr.
Huntley, second by Mrs. McManus to change the audit presentation to October
2010.Carried unanimously.
123.MARKETING CONSULTANT PROPOSAL
Motion by Mrs.
McManus, second by Mrs. Reese to approve the use of per capita grant funds for
the marketing consultant proposal.Carried unanimously.
124.DEPOSITORIES:VALLEY COMMUNITY BANK
Motion by Mr.
Huntley, second by Mrs. Reese to pay the Valley Community Bank mortgage, which
originally was $300,000 and now has a payoff amount of $215,744[1]
out of the special reserve fund.Diana
Brown will talk with Brian Lefevre regarding his advice.AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.We will wait to hear from The Private Bank and Harris Bank regarding any
action to be taken by the Finance Committee on our $25,000 money market
account.
125.SCHEDULE FINANCE COMMITTEE MEETING
This will be scheduled at the end of the Board meeting.
126.BUILDING MAINTENANCE AND REPAIR
Nothing to report.
127.CLOSED SESSION FOR DISCUSSION OF THE
FOLLOWING SUBJECTS:
Acquisition and lease of property
[5ILCS 120/2(c)(5) and (6)]
Litigation [5 ILCS
120/2(c)(11)]
Personnel
[5 ILCS 120/2(c)(1)]
Motion by Mrs.
McManus, second by Mrs. DeVault to adjourn to Executive Session at 7:47 p.m.
for discussion of litigation pursuant to 5ILCS 120/2(c)(11) and personnel
pursuant to 5ILCS 120/2(c)(1).Approved
by roll call vote as follows:AYES:Huntley, McManus, Hill, Haines, DeVault, Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
Reconvene to regular session at 8:17 p.m.
81.POSSIBLE VOTE ON ITEMS DISCUSSED IN
CLOSED SESSION
No action taken.
ADJOURN
Motion by Mr.
Hill, second by Mrs. DeVault to adjourn at 8:18 p.m. AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:None.ABSTAINING:None.
Norman
C. Huntley
Secretary,
Board of Trustees
[1]The
following correction was requested at the Regular Meeting of June 9, 2010:$215,744 was the balance in the 2008/2009
audit report and not the actual payoff amount, which was $164,051.87.
The Regular Meeting of the Board of Trustees of the St.
Charles Public Library District was held on Wednesday, April 14, 2010 at the
Library.Present: President Tory Haines, Vice-President/
Secretary Norm Huntley, Treasurer Debra McManus, Trustees Mike Hill, Karen
DeVault, Kimberly Reese,Director Diana
Brown. Absent: Trustee John Slusser.Library Staff present:Denise
Farrugia, Myung Sung and Laura Haule.Guests,
Laura Nykaza, Examiner, Ian Parr, Owner Services Corporation, Trish Beckjord,
Kelley Meyer, Terry Meyer and Katey Meyer.In the absence of Administrative
Assistant Virginia Tsipas, Mrs. Farrugia took minutes.
WELCOME OF GUESTS
Mrs. Haines welcomed the staff members and guests present at
5:30 pm.
MINUTES:Regular Meeting, February 10, 2010
Motion by Mr.
Huntley, second by Mr. Hill to approve the minutes of the Regular Meeting of
February 10, 2010.Carried unanimously.
MINUTES:Executive Session, February 10, 2010
Motion by Mr.
Huntley, second by Mr. Hill to approve the minutes of the Executive Session of February
10, 2010 and for minutes to remain closed.Carried unanimously.
NOTES of Architects'
Presentation on March 10, 2010, No Regular Meeting, no Quorum
Motion by Mr.
Huntley, second by Mr. Hill to approve the notes of Architects' Presentation on
March 10, 2010.Carried unanimously.
TREASURER'S
REPORT:February 2010
Motion by Mr. Hill,
second by Mrs. McManus to approve the Treasurer's Report for February 2010.Carried unanimously.
INTERNAL BUDGET
REPORT: February 2010
Motion by Mr. Hill,
second by Mrs. McManus to approve the Internal Budget Report for February 2010.
Carried unanimously.
YEAR-TO-DATE STATEMENT: February 2010
A Motion by Mr.
Hill, second by Mrs. McManus to approve the Year-to-date Statement for February
2010. Carried unanimously.
FUND BALANCE: February 2010
Motion by Mr.
Hill, second by Mrs. McManus to approve the Fund Balance Report for February 2010.
Carried unanimously.
INVESTMENT
REPORT:February 2010
Motion by Mr.
Hill, second by Mrs. McManus to approve the Investment Report for Valley
Community Bank for February 2010. Carried unanimously.
Motion by Mr. Hill,
second by Mrs. McManus to approve the Investment Report for IIIT for February
2010. Carried unanimously.
BILLS: February 2010
Motion by Mr. Hill,
second by Mrs. McManus to approve the bills for February 2010 in the amount of
$411,497.22. Carried unanimously.
TREASURER'S
REPORT:March 2010
Motion by Mr.
Huntley, second by Mr. Hill to approve the Treasurer's Report for March
2010.Carried unanimously.
INTERNAL BUDGET
REPORT:March 2010
Motion by Mr.
Huntley, second by Mr. Hill to approve the Internal Budget Report for March
2010. Carried unanimously.
YEAR-TO-DATE STATEMENT:March 2010
A Motion by Mr.
Huntley, second by Mr. Hill to approve the Year-to-date Statement for March
2010. Carried unanimously.
FUND BALANCE:March 2010
Motion by Mr.
Huntley, second by Mr. Hill to approve the Fund Balance Report for March 2010.
Carried unanimously.
INVESTMENT
REPORT:March 2010
Motion by Mr.
Huntley, second by Mr. Hill to approve the Investment Report for Valley
Community Bank for March 2010. Carried unanimously.
Motion by Mr.
Huntley, second by Mr. Hill to approve the Investment Report for IIIT for March
2010. Carried unanimously.
BILLS:March 2010
Motion by Mr.
Huntley, second by Mr. Hill to approve the bills for March 2010 in the amount
of $606,146.09. Carried unanimously.
DIRECTOR'S REPORT: February 2010
Motion by Mr. Huntley,
second by Mrs. McManus, to accept the Director's Report.Carried unanimously.
DIRECTOR'S
REPORT:March 2010
Reminders about the Literature Festival events, Foundation
event, NIU exhibit.Friends of the
Library book sale made over $4,000 with the Sunday bag sale bringing in a
steady flow of buyers.Circulation is up
10.5% over March 2009.Comments and
concerns regarding the consultant letter to key influencers were requested.Motion
by Mrs. McManus, second by Mr. Hill, to accept the Director's Report.Carried unanimously.
COMMITTEE REPORTS:
DLS (Mrs. Haines)
No report.
Foundation (Mrs. DeVault)
Fundraising event on April 15 with Jim Kokoris as well as
with Ginger's - see card at your place.October will be a High Tea with Mrs. Potter Palmer at the Dunham Hunt
Club.Finances are good.
LINC (Mrs. Reese)
No report.
Intergovernmental (Mr. Hill)
Park District update on pool project, Sculpture in the Park,
Arbor Day events, concerts in the park, and city-wide garage sale.Library reported on Snapshot day, exam cram,
and Literature Festival.
Motion by Mr.
Huntley, second by Mrs. McManus to accept the committee reports. Carried
unanimously.
AGENDA TAKEN OUT OF
ORDER
NEW BUSINESS
110.REPORT OF FACILITIES COMMITTEE:OWNER'S REPRESENTATIVE
See Committee report.Motion by Mr. Hill, second by
Mrs. McManus to approve the report of the Facilities Committee.Carried unanimously.Motion
by Mrs. McManus, second by Mrs. Reese to approve the pre-referendum phase for
an Owner's Representative.AYES:Huntley, McManus, Hill, Haines, DeVault, Reese.NAYS:None.ABSENT:Slusser.ABSTAINING:None.
UNFINISHED
BUSINESS
98.BUILDING PROGRAM:ARCHITECT'S PRESENTATION
The plans reflect concerns expressed by the City, the
public, and the staff.
SITE PLAN
·March 14 site plans were discussed regarding the
parking lot with approval from the City allowing 6th Avenue as well as Walnut Avenue to be
vacated.
·April 1 plan addressed City issues and moved the
7th Avenue
entrance to the parking lot a bit north
·April 14 plans reflect concerns expressed after
meetings with St. Mark's and the City
oEntrance is again realigned with 6th Avenue
- parking removed - 6th
Avenue will just be an approach lane to the
Library and Church
oExisting curb buts for Church lot are retained
on 6th and Illinois Avenues
oThe Church parking lot exit onto Illinois Avenue is
retained
oFence will be along Illinois and north up 6th to curb
cut
oEntrance on 7th Avenue is further south to
slow down traffic
oDrop-off area is more defined with curves and an
island
oStalls in the west lot have been realigned
oSidewalks have been added all around the
building
oElectric transformers have been moved from the
east end of the building
oStill working with the City regarding the number
of required parking stalls
§In the Architect's experience if they
demonstrate to the City that based on other libraries and what have played out
there, the City is often willing to relax the requirement. Current requirement
is 2.5 stalls per 1,000 gross sf. This takes into consideration the shared
parking with the Church
oThroughout the new parking lot medians are
linked to provide a suggested walking path to the Library
oFormer Walnut opening is structured to
accommodate emergency vehicles similar to the opening at 5th and
Walnut
oBike racks will be on the east side of the
entrance court
oDouble circle denotes existing trees that will
be maintained
oLibrary sign will be added on the southeast
corner of 6th and Illinois
oDrive-up area for bookdrop and delivery has been
realigned to provide a clear path for drive-up in one direction with an island
to separate and direct the flow of traffic
Interior
·Footprint for the building remains the same
·More windows added to the east end in Technical
Services area
·Less windows on the south side of the windows in
area of staff entrance, trash and grounds
Circulation
·RFID sort areas are enclosed rooms to contain
noise
·Offices face the Circulation Desk area
·Queuing area leads to four circulation work
stations
·Added a walkup bookdrop on the exterior wall off
the court
·Driveup bookdrop has a minimal RFID sort with
the option of taking the bins to the main area for sorting or being handled
manually. This is to avoid long conveyor belt runs
Youth Services
·Additional self-checks to retain current number
of stations
·Glass wall between the two entrances - aquarium
directly in line with west entrance to draw children to the area
·East entrance to department is steps, west
entrance is flat with a ramp from the 88 addition to the new building
·Almost all AV has been consolidated into area
outside story room
·Additional space needed for grounds, janitor's
closet, and IT at west end of department.
Lobby / Popular
Materials
·Refreshment/vending area located behind
reception
·More self-checks
·West side opened up for clear site lines into
adult area
·Readers Services Desk moved south
·Holds moved closer to lobby
·New books area includes Fiction and Nonfiction
Adult - second level
·Area above the lobby is all enclosed with glass
·Reference and TechnologyCenter
are on mezzanine
·QUESTION -
would like to retain the study rooms as Reference will require less space
·Young Adult is along the south near the stairs
and elevator and along the windows to create visual interest from outside
Lower Level
·Literacy Volunteers relocated here from main
level
·Book sale storage is in the Carnegie area
(current staff room)
·Added 2-family bathrooms
·All air handling equipment will be replaced with
new
·More mechanical space is needed
Mechanical
·Three options being worked on
oConventional forced air - needs lots of space
oHeat pump - less space needed than forced air
oGeothermal - less space needed than forced air -
same as heat pump
§Initial cost would be less than forced air when
overall costs are evaluated, especially with cost of operation
·Fresh air intake will be on the north side,
exhaust on the south side of the building
·Pricing out the unexcavated area to make it
usable
·All current and new systems are being evaluated
to develop a full plan for the expanded building
·Structural frame of the new building will be
steel, not concrete
Exterior
·Northeast corner is essentially the same
oRevised the windows to reflect more of the
existing window theme carrying it into the new building
oAdded different horizontal look with either
color and/or material to be different than brick in the area that separates the
first and second floors
·Northwest corner has added windows on the west
side
Aerial View - page 14
·Board selected view D for the entrance
oA
has bigger skylights with a gable shape to give a modern look
oB
is reduced in size with a smaller scale canopy over entrance and pulled back
from the projected roof
oC
has a lower elevation and is aligned with the windows on the 88 addition and
the one story section to the east
oD
expands the canopy and keeps the one story look - provides shelter
Construction
logistics
·QUESTION -
will the geothermal option extend under the parking lotto melt snow - will
be looked into
·Suggest the future parking lot be prepared to a
subgrade level
oEast
half of the lot would be used for contractors, west half for patrons and staff
·Options to consider
oOperate
in existing building and build (approximately 24+ months due to complexity of
project)
§During construction Administration could be in a
trailer
§Temporary entrance would be constructed
§multiple short term closures - longer closure to
move from existing into expansion - all services would be moved then existing
building would be renovated and then a second move back
oVacate
Library
§find a temporary space (Oak Park cost $1.5 million 7-8 years ago) -
could save 5-6 months on the timeline
·Schedule
oA
is the conventional way
-Would
take 24 months from beginning of construction; possibly three years from
referendum until built
oB
is with a Construction Manager Guaranteed Maximum Cost (G-Max)
§Possibility of better pricing
§Manager is on board for the design process
§Opportunity to
get a fixed $ figure with an incentive if project comes under
§Shorter construction time because contractor
already on board
Next Steps
·Have dialog with referendum consultants
regarding plans and costs
·Cost estimates in the next few weeks
·Drawings with new entrance and changes soon
99.LIBRARY PROPERTY
Deferred to Executive Session.
100.DEMOLITION STATUS
Covered in New Business, Item 112.
NEW BUSINESS
101.MEMORIAL BRICK FOR JANET NEWTON
Motion by Mr.
Huntley, second by Mrs. McManus to purchase of paver brick in memory of Janet
Newton.Carried unanimously.
102.FINANCE COMMITTEE REPORT AND
RECOMMENDATIONS
See report for projections, etc.Motion
by Mr. Huntley, second by Mrs. Reese to approve recommendations of Finance
Committee.Carried unanimously.
Motion by Mrs.
McManus, second by Mrs. Hill to approve participation in the non-resident card
program.Carried unanimously.
104.LIBRARY ETHICS COMMITTEE
Mrs. Brown will ask Maureen Shepro if she wishes to remain
on Ethics Committee.
105.REQUIREMENTS FOR PER CAPITAL GRANT 2011
Policy Committee will work on requirements to meet the
October filing deadline.Motion by Mrs. McManus, second by Mrs.
Reese to approve timetable and the review of Chapter III of Serving Our
Public.Carried unanimously.
106.SCHEDULE POLICY COMMITTEE AND FINANCE
COMMITTEE MEETINGS
Mrs. Brown will send possible dates to committee members.
107.DISTRIBUTION OF DIRECTOR'S OBJECTIVES AND
EVALUATION:
a.Report
on 2009/2010
b.Tentative
2010/2011
Deferred to end of the Executive Session.Refer to reports.No questions.Comments that the reports were very thorough and achievements nicely
presented.Motion by Mrs. Reese, second by Mrs. McManus to accept Report on
2009/2010.Carried unanimously.Motion
by Mr. Huntley, second by Mrs. Reese to accept Tentative Objectives for
2010/2011.Carried unanimously.
108.RESOLUTION 2009/2010-9:AMENDMENT NUMBER 6 TO THE ST. CHARLES PUBLIC
LIBRARY DISTRICT FLEXIBLE BENEFITS PLAN
Motion by Mrs.
McManus, second by Mrs. DeVault to adopt Resolution
2009/2010-9.AYES:Huntley, McManus,
Hill, Haines, DeVault, Reese.NAYS:None.ABSENT:Slusser.ABSTAINING:None.
109.ANNUAL BOARD WALK-THROUGH
Trustees will do walk-through individually with Mrs.
Brown.To be completed by June 30, 2010.
111.REQUEST FOR EXTENDED OPEN HOURS ON APRIL
23, 2010 AND MAY 14, 2010
Motion by Mrs.
McManus, second by Mrs. DeVault to approve extended hours on April 23, 2010 and
May 14, 2010.Carried unanimously.
112.CONTRACT:107 S. 7TH
AVENUE
Payment of demotion costs.Mrs. Brown referenced Attorney Juergensmeyer's letter, item #2,
regarding the interest rate - see letter for details.Everyone agreed to revisit the rate indicated
in the closing documents due to the current climate.Will consider a rate as low as 9% and make
adjustments to the payment schedule.Motion by Mrs. McManus, second by Mr.
Hill to move the issues to the Facilities Committee.Carried unanimously.
113.TRANE BILL
Motion by Mr.
Huntley, second by Mrs. McManus to approve payment of Trane bill in the amount
of $1,072.AYES:Huntley, McManus,
Hill, Haines, DeVault, Reese.NAYS:None.ABSENT:Slusser.ABSTAINING:None.
114.BUILDING MAINTENANCE AND REPAIR
Open item.
Mrs. Haines presented Mrs. DeVault with her five year pin
and thanked her for her years of service.
115.CLOSED SESSION FOR DISCUSSION OF THE
FOLLOWING SUBJECTS:
Acquisition and lease of property
[5ILCS 120/2(c)(5) and (6)]
Litigation [5 ILCS
120/2(c)(11)]
Personnel
[5 ILCS 120/2(c)(1)]
Motion by Mr.
Huntley, second by Mrs. McManus to adjourn to Executive Session at 7:58 p.m.
for discussion of acquisition and lease of property [5ILCS 120/2(c)(5) and (6)
and personnel [5 ILCS 120/2(c)(1).Approved by roll call vote as follows:AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:Slusser.ABSTAINING:None.
Reconvene to regular session at 8:18 p.m.
116.POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED
SESSION
No action taken.
ADJOURN
Motion by Mr.
Huntley, second by Mrs. McManus to adjourn at 8:19 p.m. AYES:Huntley, McManus, Hill, Haines, DeVault,
Reese.NAYS:None.ABSENT:Slusser.ABSTAINING:None.
The Regular Meeting of the
Board of Trustees of the St. Charles Public Library District was scheduled to
be held on Wednesday, March 10, 2010 at 7:00 pm at the Library.Present:President Tory Haines, Treasurer Debra McManus, Director Diana Brown and
Administrative Assistant Virginia Tsipas.Absent: Vice-President/ Secretary Norm
Huntley, Trustees Mike Hill, Karen DeVault, Kimberly Reese, John Slusser.Library Staff present:Bryan Wood, Robin Boulton, Denise Farrugia and Laura
Haule.Guests:Architect Floyd Anderson, Architect Michael
Barnes, Attorney John Juergensmeyer and Paula Queen of Gilbane Building Company.
ADJOURNMENT
In the absence of a quorum,
the meeting was adjourned at 7:05 pm.
ARCHITECTS' PRESENTATION
In the absence of a formal
meeting, the architects presented revised drawings based on public, staff and
Board input collected in fall and winter 2009 and prioritized by the Board at
the December 2009 regular and special Board meetings. Those present had an
informal discussion with the architect of the drawings presented.
ORDINANCE ESTABLISHING DATES OF REGULAR MEETINGS OF THE BOARD OF
TRUSTEES OF THE ST. CHARLES PUBLIC LIBRARY DISTRICT FOR CALENDAR YEAR
JANUARY 2010 - JANUARY 2011
BE IT
ORDAINED by the Board of Trustees of the St. Charles Public Library District
that the regular meetings of the Board of Trustees of the St. Charles Public
Library District shall be held at the Library at One South Sixth Avenue at 7:00 p.m. on
the second Wednesday of every month except August on the following dates:
January
13, 2010
February
10, 2010
March
10, 2010
April
14, 2010
May 12,
2010
June
9, 2010
July
14, 2010
August
- No Meeting
September
8, 2010 (Annual Meeting)
October
13, 2010
November
10, 2010
December
8, 2010
January
12, 2011
This
Ordinance shall be in full force and effect from its passage, approval and
publication by law.
ADOPTED this 9th day of December, 2009, pursuant
to a roll call vote as follows:
AYES:
NAYS:
ABSTAINING:
ABSENT:
______________________________
ATTEST:President,
Board of Trustees
St.
Charles Public Library District
_____________________________
Secretary Pro Tem, Board of Trustees
SECRETARY'S
CERTIFICATE
I,Norman C. Huntley, DO HEREBY CERTIFY that I
am the duly elected, qualified, and serving Secretary, and as such am keeping
of the books and records of the BOARD OF LIBRARY TRUSTEES OF THE ST. CHARLES
PUBLIC LIBRARY DISTRICT, KANE AND DUPAGE COUNTIES, ILLINOIS; and
I DO
FURTHER CERTIFY that the above-attached "Ordinance 2009/2010 - 8" is a true and
correct copy of said Ordinance which was presented, passed, and recorded by
said Board at their Board meeting on December 9, 2009, by a vote of:
