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St Charles Public Library BoardAgendas and Minutes |
Special Meeting
Board of Trustees
St. Charles Public Library District
July 23, 2008
7:00 PM
A Special Meeting of the Board of Trustees of the St. Charles Public Library District will be held at the Library (One S. 6th Avenue, St. Charles, IL 60174) on Wednesday, July 23, 2008,
at 7:00 PM.
Agenda
Acquisition of Property
Staff In-Service Closing
MINUTES
REGULAR MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
June 11, 2008
The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, June 11, 2008 at the Library. Present: President Norm Huntley, Vice-President/ Secretary Tory Haines, Treasurer Kimberly Reese. Trustees: Mike Hill, Karen DeVault and John Slusser; Director Diana Brown, Administrative Assistant Virginia Tsipas. Absent: Debra McManus. Library Staff present: Bryan Wood, Denise Farrugia, Merilee Curtis, Laura Haule.
WELCOME OF GUESTS
Mr. Huntley welcomed the staff members present at 7:00 pm.
MINUTES: Special Meeting, May 14, 2008
A Motion was made by Mrs. DeVault, second by Mrs. Reese to approve the minutes of the Special Meeting of May 14, 2008. Carried unanimously.
MINUTES: Regular Meeting, May 14, 2008
A Motion was made by Mrs. Reese, second by Mrs. Haines to approve the minutes of the Regular Meeting of May 14, 2008. Carried unanimously.
MINUTES: Executive Session, May 14, 2008
A Motion was made by Mrs. Haines, second by Mrs. DeVault to approve the minutes of the Executive Meeting of May 14, 2008. Carried unanimously and remain closed.
TREASURER’S REPORT: May 2008
Motion by Mrs. DeVault, second by Mr. Hill to approve the Treasurer’s Report for May 2008. Carried unanimously.
INTERNAL BUDGET REPORT: May 2008
Motion by Mrs. DeVault, second by Mrs. Haines to approve the Internal Budget Report for May 2008. Carried unanimously.
YEAR-TO-DATE STATEMENT: May 2008
A Motion by Mrs. DeVault, second by Mrs. Haines to approve the Year-to-date Statement for May 2008. Carried unanimously.
FUND BALANCE: May 2008
Motion by Mrs. DeVault, second by Mrs. Haines to approve the Fund Balance Report for May 2008. Carried unanimously.
INVESTMENT REPORT: May 2008
Motion by Mrs. DeVault, second by Mrs. Haines to approve the Investment Report for May 2008. Carried unanimously.
BILLS: May 2008
Motion by Mr. Slusser, second by Mrs. Haines to approve the bills for May 2008 in the amount of $552,251.36. Carried unanimously.
DIRECTOR’S REPORT: May 2008
The notes on Parliamentary Procedures from the DLS program and documents from the Architect regarding rationale behind the design and a design history were distributed to Trustees. Trustees were reminded to complete the walk through of the Library. Thank you to Mrs. DeVault for hosting the Library Staff and Board at the annual Recognition Dinner on May 2, 2008 at St. Charles Country Club.
Motion by Mrs. Haines, second by Mrs. Reese, to accept the Director’s Report. Carried unanimously.
COMMITTEE REPORTS:
LINC (Mr. Slusser)
There was a supper meeting and Mr. Slusser ran the meeting as the new LINC Governing Board President for 2008/2009. Two Board members, one from Glen Ellen and one from Franklin Park will be replaced because of term limits. The Board member from Bloomingdale will be next year’s vice-president. The Board approved a proposal from Sirsi for unlimited SIP licenses. All nine libraries are up and running with Java Client.
DLS (Mrs. McManus)
Mrs. McManus was absent and no report was given.
Foundation (Mrs. Haines)
The next meeting will be June 12, 2008. The Foundation is continuing to concentrate on improving their investments and revising their investment policy.
Intergovernmental (Mr. Hill)
The next meeting will be June 12, 2008.
City Strategic Planning
No report was given.
Motion by Mrs. DeVault, second by Mrs. Reese to accept the committee reports. Carried unanimously.
UNFINISHED BUSINESS
122. SELECTION OF CONSULTANT
This matter will be discussed in closed session.
123. BUILDING PROJECT
Open agenda item. No discussion and no action taken.
NEW BUSINESS
124. FINANCE COMMITTEE REPORT AND RECOMMENDATIONS
a. Tentative Budget and Appropriation Ordinance, 2008/2009
A draft of the draft was distributed to the Trustees. The tentative budget will be distributed in July. There are still some decisions outstanding, i.e., the consultant, anticipated income, tax extension history. Trustees were asked to review the draft and contact Mrs. Brown with any concerns. Mrs. Brown said this is a 15% increase in assessed valuation, as requested by the Finance Committee.
b. 457 Plan
A consultant was recommended to supervise and evaluate the program. Information is not complete at this time for the program, but Mrs. Brown will share that information in July with the Board. There was a request to have the Finance Committee or Policy Committee work with the consultant. Mr. Huntley said the Finance Committee should continue to work on the 457 Plan since they began it.
125. ORDINANCE 2007/2008-7: PREVAILING WAGE
A Motion to adopt Ordinance 2007/2008-7 Prevailing Wage, was made by Mrs. Haines, second by Mrs. Reese. AYES: Huntley, Haines, Hill, DeVault, Reese, Slusser. NAYS: None. ABSENT: McManus. ABSTAINING: None.
126. RESOLUTION 2007/2008-11: TRANSFER OF INTEREST EARNED ON WORKING CASH FUND
A Motion to adopt Resolution 2007/2008-11 Transfer of Interest Earned on Working Cash Fund, was made by Mrs. Haines, second by Mrs. DeVault. AYES: Huntley, Haines, Hill, DeVault, Reese, Slusser. NAYS: None. ABSENT: McManus. ABSTAINING: None.
127. RESOLUTION 2007/2008-12: TRANSFER OF CORPORATE FUND BALANCE
A Motion to adopt Resolution 2007/2008-12 Transfer of Corporate Fund Balance, was made by Mrs. Haines, second by Mrs. Reese. AYES: Huntley, Haines, Hill, DeVault, Reese, Slusser. NAYS: None. ABSENT: McManus. ABSTAINING: None.
128. NEON SIGN
The Promotion & Events Planning Committee recommended a neon sign to let patrons know, without getting out of their cars, when the Library is open. A crawler sign was recommended to include program information. It was suggested to have this installed on the portico.
129. ROOFING PROJECT: REQUESTS FOR PAYMENT
The Library is in the process of paying the contractor.
130. SCHEDULE COMMITTEE MEETINGS
a. Audit Committee
The Audit Committee will meet at 6:30 pm on July 9, 2008.
b. Policy Committee
The Policy Committee will schedule a meeting. [Note: The Policy Committee later scheduled a meeting on Friday, June 27, at 10:00 am.]
OTHER NEW BUSINESS
Mrs. DeVault said she received a request for computer classes in Spanish. Mrs. Haule of the Reference Department stated there are currently no classes in Spanish and the earliest it could be organized would be the fall. Mrs. DeVault said she may have a recommendation for an instructor.
131. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
Acquisition and lease of property [5ILCS 120/2(c)(5) and (6)]
Litigation [5 ILCS 120/2(c)(11)]
Personnel [5 ILCS 120/2(c)(1)]
Motion to adjourn to Executive Session to discuss acquisition of property, litigation and personnel at 7:23 p.m. by Mrs. Reese, second by Mrs. Haines. AYES: Huntley, Haines, Hill, DeVault, Reese, Slusser. NAYS: None. ABSENT: McManus. ABSTAINING: None.
RETURN TO REGULAR SESSION
7:51 pm
132. POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
Motion by Mrs. Haines, second by Mrs. DeVault to send out the letter to the Meyers offering to purchase their home and asking for a response by July 7, 2008. AYES: Huntley, Haines, Hill, DeVault, Reese, Slusser. NAYS: None. ABSENT: McManus. ABSTAINING: None.
Motion by Mrs. Haines, second by Mrs. DeVault, to employ George K. Baum & Company as financial, referendum and building project advisors. AYES: Huntley, Haines, Hill, DeVault, Reese, Slusser. NAYS: None. ABSENT: McManus. ABSTAINING: None.
ADJOURN
Motion by Mrs. Haines, second by Mrs. Reese to adjourn at 7:53 p.m. Carried unanimously.
Victoria A. Haines
Secretary, Board of Trustees
THE BOARD OF LIBRARY TRUSTEES OF THE
ST. CHARLES PUBLIC LIBRARY DISTRICT
KANE AND DUPAGE COUNTIES, ILLINOIS
Public notice is hereby given that a public hearing will be held on the proposed
Annual Budget and Appropriation Ordinance, for the fiscal year July 1, 2008 to
June 30, 2009, at the following time and place:
September 10, 2008 at 5:15 p.m.
St. Charles Public Library
One South Sixth Avenue
St. Charles Illinois 60174
The said ordinance in tentative form shall be available for public inspection for at
least thirty (30) days prior thereto at said Library during regular library hours.
Dated this 9th day of July, 2008.
____________________________
Victoria A. Haines, Secretary
Board of Trustees
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
NOTICE OF REGULAR MEETING
TIME CHANGE
The regular monthly meeting of the Board of Trustees of the St. Charles Public Library
District will begin at 5:30 PM rather than 7:00 PM on Wednesday, September 10, 2008.
